Finance Operations Analyst
Finance Operations Analyst
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Job Description
All full-time university staff are eligible for VCUs robust benefits package that includes: comprehensive health benefits paid annual and holiday leave granted up front generous tuition benefit retirement planning and savings options tax-deferred annuity and cash match programs employee discounts well-being resources abundant opportunities for career development and advancement and more. Learn more about VCUs benefits here.
Summary:
The Finance Operations Analyst (Hourly) supports financial integrity and operational efficiency across key systems and processes within the Division of Student Affairs. This role provides critical support for financial data tracking internal control development and testing and accountability planning for both personnel and procurement systems. This is a temporary position working 10-20 hours a week with an anticipated 6-12 month duration.
Typical Duties
Position Control Management:
- Create and update the position control database to ensure accurate tracking of filled and vacant positions budget alignment and staffing plans.
Student Organizations Budget Cycle:
- Review recommend and create student org budget reports for a student-facing audience.
Accountability Processes:
- Develop and maintain internal accountability plans and tracking systems for employee timekeeping and PCard responsibilities.
- Create a system to report timekeeping and purchasing card behaviors.
StarRez Financial Controls
- Collaborate with Residence Life & Housing and the Divisions Technology Student Services team to establish and maintain internal controls for StarRez bookings rates and charge assessments.
Develop a TouchNet Reconciliation
- Reconcile TouchNet transactions related to Residence Life & Housing.
- Investigate discrepancies document resolutions and maintain audit-ready records.
Required Qualifications
- Bachelors degree or relevant professional experience.
- Minimum of 5 years experience in a position with fiscal responsibilities.
- Demonstrated experience with Banner Finance and HR.
- Demonstrated experience with RealSource and purchase card systems.
- Experience with accounts payable corporate purchasing cards and travel reimbursements.
- Excellent attention to detail and ability to accurately execute financial transactions and review data.
- Demonstrated ability to problem-solve using sound judgment and professional discretion independently.
- Excellent written and verbal communication skills are required. Must effectively communicate with various individuals at varying administrative levels within the university.
- Ability to respond to requests with a professional and positive demeanor; the desire to create a positive and enthusiastic environment within DSA.
- Ability to maintain confidentiality related to sensitive data and discussions.
- Demonstrated ability and desire to take the initiative and independently problem-solve using sound judgment and professional discretion.
- Ability to work both independently and as a contributing member of a team.
- Ability to function well in a complex fast-paced multi-task work environment that regularly includes a variety of projects with multiple deadlines.
- Proficiency in Microsoft Office applications Smartsheet and Google Suite applications.
- Experience testing internal controls (ARMICS)
- This position is anticipated to be6-12month job 10-20 hours per week
Preferred Qualifications
- Masters degree in the relevant field of study
- 10 or more years of progressive experience in higher education finance role
Accounting experience including demonstrated experience analyzing labor distribution reports managing end-of-month financial reports and budget reconciliations. - Demonstrated experience in financial roles that show progressive increasing responsibility.
- Knowledge of student-centered programming.
- Demonstrated experience with the SMARTSHEET platform and Microsoft Excel.
- Demonstrated experience with using the Scholarship Management System.
- Demonstrated experience with reading VCU Foundation budget reports.
- Demonstrated experience with grants management (pre and post-award).
- Familiarity with systems such as StarRez and TouchNet.
University
Shonda Pulley
Required Experience:
IC
Employment Type
Full Time
