Corporate Partnership and Events Manager - Arlington

POSITION TITLE:
Corporate Partnerships and Events Manager

REPORTS TO:
President & GM Grand Prix of Arlington

LOCATION:
Arlington Texas

FLSA STATUS:
Exempt

EMPLOYMENT TYPE:
Full-Time

ABOUT US

At Penske Entertainment we dont just host world-class eventswe create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) Home of the worlds largest spectator sporting facility and annually hosts the worlds most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North Americas premier open-wheel auto racing series the NTT INDYCAR SERIES and its developmental series INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track behind the scenes or on the screen our people are at the heart of everything we do. If youre ready for a career where excitement purpose and impact collidewe want to meet you.

WHAT YOULL DO

The Corporate Partnership and Events Manager will be responsible for executing high-profile corporate partnership agreements. This role will lead the development and implementation of partner activation plans ensuring the timely and successful delivery of partnership assets with a focus on supporting partner and club events and strengthening partner relationships.

YOUR RESPONSIBILITIES

• Maintain on-going files of confirmed client/partner contracts a file of all available and sold inventories and all paperwork and records relating to partners (photos charts event collateral)
• Maintain an accurate fulfillment tracking chart and obtain logos and approvals for website printed material and other collateral.
• Assist with the entire sales process from ideation proposal building implementation and partnership recaps.
• Assist with the planning execution tracking and reporting of all partners contractual elements including but not limited to sponsorship rights hospitality packages and passes PA/jumbtron spots ticket discount codes show car appearance availability displays tickets parking passes credentials hot laps and special VIP requests
• Collaborate with the collective event team and effectively communicate partnership contract benefits and obligations.
• Assist with the development management and execution of special client/partner related functions.
• Plan various partner events. Duties may include venue site visits procurement of vendors and AV menu planning securing vehicles and logistics creation of invites run-of-shows and presentations track RSVPs and effectively communicating all necessary details with staff volunteers vendors and guests
• Assist with event operations and logistics including set-up breakdown and clean up parking and signage plans for race and pre-event partner activities
• Execute partner race weekend hospitality plans including supporting ongoing partner site visits operational meetings and set-up catering and special VIP requests.
• Assist with the coordination of meetings schedules calendar notices and printed materials for ongoing partner and vendor meetings
• Perform department specific administrative duties such as answering phones maintaining client database filing of contracts and COIs
• Collaborate with internal teams and external vendors
• Help maintain high standards of operational excellence and fan experience
• Deliver outstanding service to partners guests and colleagues

WHAT YOU BRING

Were looking for someone whos ready to bring great effort every day and is committed to growing with us.

Required Experience & Skills:

• Five or more years of business experience preferably in the sports entertainment agency brand or related industry is required.
• The person who is selected for this position should be a proactive efficient flexible resilient organized team player. Specific skills include:
• Strong organizational and time management skills
• Demonstrated ability to multi-task and prioritize in a fast-paced environment. Proven ability to handle pressure.
• Effective communication and relationship building skills.
• Highly motivated and resourceful self-starter with a positive attitude.
• Superior customer service skills and service philosophy.
• Ability to work independently and as part of a team.
• Ability to prioritize and follow up on tasks and perform multiple responsibilities efficiently and accurately at the same time.
• High integrity and confidentiality.
• Ability to develop and maintain effective relationships with event guests sponsor representatives and promotional partners.
• Able to interface with colleagues senior executives and clients effectively and personably recognizing the need to adjust communication style according to the audience.
• Innovative thinker and self-starter with perseverance to lead teams to success.
• Enthusiasm for and commitment to the community and communication of our Vision Mission and Values to existing and potential partners.
• Proficient in MS Word Excel Outlook PowerPoint Photoshop and CRM software.

Education:

• Bachelors degree in marketing business management hospitality or equivalent experience

Leadership:

• One (1) Corporate Partnership Coordinator
• Two (2) Corporate Partnership Interns

FLEXIBILITY & TRAVEL

• Standard hours are MondayFriday 8:30 AM to 5:00 PM
• Extended hours required during race weekends and key event periods (especially May)
• Our teams work together to create flexibility that supports life in and out of work

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to see and hear in the normal range with or without correction and communicate verbally and in written form with great facility and must be able to be understood.
• Must have the stamina to work long hours and must be willing to work an irregular schedule which may include weekends or evenings.
• Extended periods of standing or walking (as needed)
• Occasional work outdoors requires physical strength and stamina to endure extreme heat cold rain and other conditions.
• Comfort working indoors/outdoors and around event noise

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in both an office environment and outdoors and in close proximity to other workers.
• Employees will be exposed to those conditions normally encountered in a business office environment.
• Fast-paced collaborative office and event settings
• Employees are faced with frequent interruptions and must meet with others on a regular basis.
• The noise level in the work environment can be loud due to professional racing events.

BENEFITS & PERKS

We take care of our team with a competitive benefits package that includes:

• Medical dental vision and life insurance
• 401(k) with 100% company match up to 5%
• Paid vacation personal and sick days 12 paid holidays
• Generous paid parental leave and tuition assistance
• Discounts on meals gear and more

EQUAL OPPORTUNITY

Penske Entertainment is proud to be an equal opportunity employer. Were committed to creating a workplace where everyone can thriveregardless of race gender orientation background or ability.

Required Experience:

Manager