Administrative Assistant (153362)

The position of Administrative Assistant will be based out of our E. Portland location!

Summary
The Administrative Assistant is responsible for providing a variety of administrative and/or customer service support to assigned department/branch/leader.

What Youll Do

• Responsible for scheduling appointments travel schedules and arranges conference calls
• Reads and routes incoming mail
• Assist in organizing and creating meeting agendas and presentational materials
• Answers telephones and transfers them to the appropriate staff member/department
• File and retrieve organizational documents records and reports
• Provide support during event planning including supplier participation catering and equipment/supplies needed for the event
• Other duties as assigned

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities duties knowledge skills and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position with or without reasonable accommodation demonstrated commitment to effective customer service delivery integrity and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What Youll Need

• High School or GED preferred
• 1 years of customer service or administrative experience preferred

Knowledge Skills & Abilities

• Customer service oriented and willingness to work with various team members as well as work independently
• Ability to work in a fast-paced environment
• Energetic and proactive with strong ability to multi-task and meet multiple deadlines
• Excellent organizational skills required including follow up skills and attention to detail
• Ability to maintain confidentiality
• General understanding of Microsoft Office and the Web with ability to quickly learn internal digital platforms

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold None
• Exposed to electrical hazards; risk of electrical shock None
• Handles or works with potentially dangerous equipment None
• Travels to offsite locations Occasionally up to 20%

Physical Demands

• Sit: Must be able to remain in a stationary position Constantly at least 51%
• Walk: Must be able to move about inside/outside office or work location Frequently 21% to 50%
• Use hands to finger handle or feel: Operates a computer and other office machinery Constantly at least 51%
• Stoop kneel crouch or crawl: Must be able to crouch down to stock shelfs pick up boxes or position ones self to maintain computers in the lab/under desks/in server closet Occasionally up to 20%
• Climb or balance: Must be able to ascend/descend on a ladder forklift pallet jack or other warehouse equipment Occasionally up to 20%
• Talk hear taste smell: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions Constantly at least 51%

Weight and Force

• Up to 10 pounds Frequently 21% to 50%
• Up to 25 pounds Occasionally up to 20%
• Up to 50 pounds Occasionally up to 20%
• Up to 75 pounds None

Rexel USA (A VEVRAA Federal Contractor) and its affiliated companies is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.