Accounting Clerk/Receptionist
Accounting Clerk/Receptionist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Accounting Duties:
- Process invoices payments and track job costs.
- Assist with payroll for employees and subcontractors.
- Reconcile bank statements and maintain financial records in QuickBooks.
- Prepare simple financial reports for the Office Manager.
- Verify subcontractor invoices against job records for accuracy.
- Assist with insurance billing by preparing cost summaries for claims.
- Receptionist Responsibilities:
- Answer and route phone calls taking messages and prioritizing emergencies.
- Greet visitors and announce their arrival to staff.
- Sort and distribute mail stamping it with the received date.
- Enter job data into restoration software (e.g. Xactimate).
- Request additional tasks from the Office Manager when needed.
- Send contracts via DocuSign and track completion.
- Monitor company email for urgent alerts.
- Learn new online programs as required.
- General Support:
- Help with subcontractor payment scheduling and documentation.
- Organize files for easy access.
- Assist with basic office tasks like ordering supplies.
- Keep financial and employee information confidential.
- Qualifications
- Experience: 1-3 years of experience in bookkeeping accounting or administrative roles; prior receptionist experience is a plus.
- Education: High school diploma or equivalent required; Associates degree in Accounting Business or a related field preferred.
- Skills: Basic accounting knowledge (e.g. AP/AR reconciliation) and familiarity with QuickBooks or similar software.
- Strong organizational and multitasking skills to balance accounting and receptionist duties.
- Proficiency in Microsoft Office Suite (Excel Word Outlook) and willingness to learn restoration software (e.g. Xactimate).
- Excellent phone etiquette and verbal/written communication skills for interacting with clients staff and subcontractors. Attention to detail and accuracy in data entry and financial tasks.
- Bilingual (preferred)
- Industry Knowledge: Experience in restoration construction or a small business environment is helpful but not required.
- Personal Attributes: Friendly dependable adaptable and comfortable working in a dynamic team setting.
- Physical Requirements
- Ability to sit for extended periods use a computer and occasionally lift files or office supplies up to 20 pounds.
- Comfortable managing a busy front desk with frequent phone and visitor interruptions.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
Employment Type
Full-Time
