Admin Assistant - Bookkeeper
Admin Assistant - Bookkeeper
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Job Description
Title: Administrative Assistant/Bookkeeper
Schedule: 8 hours per day / 215 days per year
Reports to: Building Principal
Purpose and Objectives of the Position: The Administrative Assistant/Bookkeeper will maintain the financial books and accounts of the buildings activity fund to ensure accurate accounting of receipts and disbursements. To accomplish these tasks the Administrative Assistant/Bookkeeper must work closely with the staff and administration of the district.
Essential Job Functions:
I. Accounting:
- Maintain complete and systematic records of activity fund financial transactions according to established procedures and generally accepted accounting principles.
- Perform all accounting operations necessary for the smooth operation of the building.
- Collect account and maintain records of student fees.
- Prepare and account for all money generated in school-sponsored activities including receipt of cash and preparing and making cash deposits.
- Prepare cash boxes for all athletic events and for other clubs as needed.
- Issue purchase orders and checks for activity fund accounts.
- Reconcile activity fund account bank statement.
- Prepare appropriate financial reports for the Central Office as well as prepare a monthly activity report for club sponsors.
- Prepare State sales tax report and remit sales tax to the Kansas Department of Revenue on a timely basis.
- Collect insufficient funds checks by phone letter or referral to the Central Office.
- Close out the fiscal year and deliver all essential records to the Central Office for audit.
II. Miscellaneous:
- Assist with other building-level secretarial duties necessary for the smooth operation of the office/building.
- Ability to implement the vision and mission of the school district.
- Ability to perform other tasks and assume other responsibilities as directed by the Principal.
Knowledge Skills and Abilities Required:
- High School diploma or equivalent.
- Experience as a Secretary with customer service skills.
- Proficient typing word processing proofreading and file maintenance skills.
- Effective organizational communication and interpersonal skills.
- Ability to use computer and software to develop spreadsheets and databases.
- Ability to use printer copier fax machine and calculator.
- Knowledge of accounting principles and practices.
- Ability to work with numbers in an accurate and expedient manner to meet established deadlines.
- Ability to communicate and work effectively and cooperatively with staff members of the school district and community.
- Ability to work to implement the vision and mission of the school district.
- Ability to observe and follow all school district policies at all times.
- Ability to react to change and frequent interruptions in a productive and positive manner meeting deadlines as assigned.
- Ability to implement and follow all district health and safety policies including all precautions of the Bloodborne Pathogens Exposure Control Plan.
- Must verify good health by passing a physical examination which includes TB and drug test as required.
- Other duties as assigned by building principal.
- Desire to continue career improvement by enhancing skills and job performance.
- Ability to keep student and personnel information and records confidential.
Terms of Employment: At Will. Salary to be established by the Board.
Evaluation: Performance of this job will be evaluated in accordance with the provisions of the USD 450
Board of Educations policy on Evaluation of Professional Personnel and this job description.
Employment Type
Full-Time
