Assistant to Department Chair-Department of Computational Biology

Assistant to Department Chair-Department of Computational Biology

The Opportunity

The Department of Computational Biology a multi-college unit led by the College of Agriculture and Life Sciences (CALS) is seeking a proactive detail-oriented Assistant to provide high-level administrative support to the Department Chair and Administrative Manager. This pivotal role is essential to the smooth functioning of academic operations and departmental activities.

Key Responsibilities:

• Serve as the first point of contact for the department by greeting and directing visitors and managing phone and email inquiries with professionalism.

• Provide executive-level administrative support to the Department Chair including calendar management and coordination of departmental priorities.

• Track faculty and academic appointments; notify the Chair of key deadlines related to reappointment promotion sabbatical eligibility and tenure.

• Coordinate and compile necessary documentation and materials for academic appointments.

• Collaborate closely with the CALS Senior Associate Deans Office and CALS HR representatives on faculty hiring reappointments and searches.

• Facilitate academic search processes including scheduling candidate visits search committee meetings and related events.

• Organize meetings conferences and special events for faculty staff and students.

• Manage visa processing and related paperwork for incoming faculty staff and international visitors.

This is a full-time (39 hours/week) Contract College position that is based in Ithaca NY. This position is fully on-site with the opportunity for a hybrid work arrangement after a period of orientation and training. This work arrangement will be determined in conversation with the Administrative Manager taking into account the business needs of the department. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time. Typical work hours are 8am-4:30pm Monday through Friday.

About the Department of Computational Biology

The Department of Computational Biology (CB) consists of ten full-time faculty members with expertise in computer science genomics systems biology population genetics and modeling. The department administers the Computational Biology undergraduate concentration within the Bachelor of Science degree in Biology and the Computational Biology PhD graduate program.

What We Need

We are seeking a team member who is reliable very organized and self-motivated. Additionally you will have:

• An Associates degree and 2 years of experience in an administrative setting or the equivalent combination of education and experience.

• Strong written and verbal communication skills.

• Demonstrated ability to communicate with tact and diplomacy with a wide range of internal and external constituencies.

• Excellent organizational skills and proven skills in project management and coordination.

• Excellent customer service skills.

• Ability to take initiative and make decisions independently using sound judgment.

• Ability to be proactive personable service-oriented and enthusiastic.

• Demonstrated ability to troubleshoot adapt to and make recommendations for change/improvements.

• Proven experience with Microsoft Word Excel PowerPoint Outlook and other standard business software.

• The ability to multi-task and prioritize in a fast-paced environment.

• Experience working well independently and collaboratively within a team environment.

• Experience handling confidential information with discretion and professionalism.

• Sound and ethical judgment when acting on behalf of the University.

• Ability to cultivate and develop inclusive and equitable working relationships with students faculty staff and community members.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role to include:

• Bachelors degree and 4 years of experience providing executive-level administrative support or administrative experience in an academic setting.

• Prior experience with academic appointment processing international travel arrangements and visas for travel and academic appointments.

• Financial experience; especially in Cornell finance and/or sponsored finance.

• Knowledge of or ability to learn Cornell University systems policies and procedures.

• Experience with Drupal or similar web content management systems.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is fully on-site with the opportunity for a hybrid work arrangement after a period of orientation and training. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.

• This position is based in Ithaca New York. Employees who work remotely may receive
  multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.

• Cornell receives national recognition as an award-winning workplace for our health wellbeing sustainability and diversity initiatives.

• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.

• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell

• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell

• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards Working at Cornell.

Visa Sponsorship is not available for this position.

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