Full-time Secretary (building level)

The Pottsgrove School District is seeking applicants for a full-time (12-month) School Secretary position at the Pottsgrove Middle School.

JOB SUMMARY: Provide clerical support to the office of the Assistant Principal in a manner that is professional diplomatic and complies with confidentiality requirements.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Perform clerical duties such as answering the phone preparing reports opening and distributing mail scheduling appointments typing correspondences and memos and filing.
2. Ensure the smooth operation and organization of the office and materials.
3. Produce and distribute daily attendance bulletin.
4. Oversee various areas of Child Accounting entering data and organizing cumulative records.
5. Maintain petty cash account.
6. Provide curriculum and scheduling support based on Principal and Assistant Principals direction.
7. Assist with attendance data; collaborate with building staff to maintain accurate data and prepare notices for excessive absences.
8. Ensure availability of substitutes and staff coverage in the absence of teachers and teacher aides; manage daily schedule for teacher vacancies due to absences.
9. Maintain communications with teachers parents staff and students providing support as needed
10. Process report card verifications with teachers and the student tracking software system.
11. Oversee and organize student announcements.
12. Serve as a member of the Crisis Response Team coordinating security in building and maintaining/generating information.
13. Perform other duties as assigned by the Principal and Assistant Principal.

QUALIFICATIONS:

Three (3) years experience as school secretary preferred

High School diploma necessary

Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)

Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)

FBI Criminal History Record

Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS:

Ability to reach above and below the waist

Ability to use fingers to pick feel and grasp objects

Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.

Ability to mostly sit with some walking standing or moving throughout the work environment

SENSORY ABILITIES:

Visual acuity

Auditory acuity

WORK ENVIRONMENT:

Typical office environment subject to inside environmental conditions

TEMPERAMENT:

Must possess excellent interpersonal skills

Must be able to work in an environment with frequent interruptions

Able to make judgments and work under high level of stress

COGNITIVE ABILITY:

Ability to communicate effectively

Ability to organize tasks

Ability to handle multiple tasks

Ability to exercise good judgment

SPECIFIC SKILLS:

Must possess leadership skills

Must possess computer skills

Ability to operate various office equipment

Ability to appropriately handle confidential information

(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)

Work Year: 260 Days

Work Day: 7.5 hours per day
Starting Rate: $ per hour
Comprehensive benefit package and paid holidays

Must have current Act 34 151 & 114 Clearances

Pottsgrove School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.