HR Administration Support (casual role from July to November 2025)

The opportunity Te Whiwhinga mahi

This is a great opportunity and chance to learn more about Human Resources where you will spend a couple of weeks working within a complex organisation such as ours gaining practical HR knowledge and Contract Admin experience. 

The role is located at 49 Symonds Street  and while training will be on site you will have the flexibility of working off site and therefore you will need to have your own laptop or desktop and phone access.

The HR Administrator role supports HR Services through data entry of student employment agreements such as Graduate Teaching Agreements Teaching Assistant Agreements and casual employment contracts and completing the end to end process monitoring non-advertised recruitment through the Smart Recruiters system and supporting all staff through the on-boarding processes: following up where required and responding to enquires. Every year activity peaks at the beginning of each semester where there is a larger influx of student employment agreements. This is where your help is needed! This particular opportunity is to help provide admin support to the team for the 2025 Semester 2 peak. Based on availability and suitability there is also potential for ongoing work at the beginning of each semester going forward.

Important details:

• Start date 23 June till the end of November 2025
• Pay rate from $24 - $25.50 per hour depending on experience
• Hours per week - casual ad hoc hours depending on volumes
• 1 week full training
• Days of work will be during Monday to Friday there could be opportunity to do extra hours to make the role full time if and when required.
• Flexible schedule Once you are trained and know what to do we can look at working around your schedule

About the team M t mtou rp

These roles reports will be reporting into the HR Services Team Leader and will be supporting 2 HR Administrators.  You will be working alongside the wider HR Services team (HR Services Coordinators HR-IT and Payroll) this team acts as the first point of contact for many HR related queries.

This is a big diverse and friendly team who have created a great culture of supporting each other providing excellent customer service and celebrating their team.

About you He krero mu

This would be a great entry point for someone that has an interest in Human Resources and building a career pathway.  You will be a person that is quick to adapt to new processes and using multiple systems confidently have an inquisitive mind provide excellent customer service be a strong communicator and a team player that creates a high achieving environment.

Important Skills Nga Pkenga Motuhake

• Excellent Customer Service
• Positive outlook and not afraid of volume work and sensitive data
• Quick learner when it comes to data entry and comprehension
• Can take accountability
• High attention to detail and accuracy in regards to data entry as this is high volume processing which impacts on pay legal right to work and therefore able to follow instructions
• Organising and planning skills to meet high volume processing requirements and meeting tight deadlines.
• Meeting compliance with University Policy and current legislating
• Excellent interpersonal skills
• Tech savvy (Outlook MS Teams confident using keyboards shortcuts)
• Able to search on the intranet make online calls cross reference data sets

Additional Information :

How to apply Me phea te tuku tono

Please reach out to (Thiviya Sritharan - HR Services Team Leader - Admin on ) for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Applications must be submitted online by the closing date of Friday 13th June 2025 to be considered.

Please note that due to the urgency of hire we will be reviewing screening and interviewing suitable candidates as they come through.

Your application must include a cover letter and/or CV highlighting how you can meet the skills and experiences detailed above and advise how many hours you could be interested in on your cover letter.

Equity

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The University is committed to providing a safe inclusive and equitable environment where everyone can thrive. For further information see Te Ara Tautika the Equity Policy and visit