Technician: Human Resources

Title Code:

Technician: Human Resources

JOB SUMMARY
Performs a wide variety of highly responsible and complex tasks related to the processing of new employee records. Maintains ongoing communications with newly hired employees HR Managers and Recruiters to ensure accuracy with the salary computation and processing of all aspects of new hire paperwork while adhering to established deadlines. The ability to multi-task and function in an environment with changing priorities is essential. Annual leave limited during specified time frames.

Additional Work Days/Hours
Based on the assignment the following additional work days and/or hours may be required as needed:

• Ability to work flexible schedules
• Emergencies
• Evenings/Nights
• Extended hours
• Outside of normal business hours
• Summer hours

ESSENTIAL DUTIES/RESPONSIBILITIES

• Processes and enters new hire records into HR systems. Audits all input to ensure accuracy following cut-off deadlines established to ensure pay and benefits are activated correctly. Follows all established payroll guidelines and procedures.
• Ensures quoted salary step by comparing documented previous employment and education to negotiated salary scales and notifies Recruiters of any discrepancies. Calculates and verifies eligibility for long term assignment experience credit for a substitute.
• Administers new hire employee processing sessions. Verifies eligibility to work in the United States and collects documentation to complete onboarding.
• Creates and maintains Official Personnel Files (OPF) for new employees ensuring necessary documents and signatures are included. Follows up on missing or incorrect information.
• Provides instruction and procedural information to schools and offices on the proper use of applicable HR systems. Assists prospective employees regarding application and other procedural issues.
• Assists in daily procedures for all HR systems including but not limited to Human Resources Information Systems (HRIS) Substitute System and Applicant Tracking System. Assists with planning and scheduling of events to support recruitment and retention efforts. Assists with special projects and provides administrative support as needed.
• Provides and responds to Maryland Department of Labor and Licensing unemployment claims and other requests for information. Attend unemployment hearings when necessary.
• Audits team members entry of new employee data to ensure accuracy. Supports professional staff by proofreading work for initial revision correcting grammar spelling punctuation and formatting errors.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.
• Associates Degree in applicable field of education from a regionally accredited college or university preferred.

Experience

• Four (4) years office or related experience required.
• Two (2) years working in Human Resources or related field preferred;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.

Knowledge Skills Abilities and Other Characteristics

• Sensitivity to private and confidential employee information and an understanding of responsibility to ensure confidentiality and security of confidential information.
• Demonstrated ability to work independently on tasks and assignments.
• Ability to work effectively in a team environment.
• Demonstrated ability to make presentations to groups of employees.
• Excellent organization communication analytical and planning skills.
• Ability to interpret and follow written instructions and specifications communicate and work effectively and harmoniously with supervisors administrators and other employees.
• Ability to interpret college transcripts.
• Demonstrated ability to provide excellent customer service in both oral and written communications..
• Demonstrated ability to perform accurate data entry and audit same.
• Demonstrated ability to perform a wide range of standard office clerical tasks quickly accurately and efficiently; detail oriented.
• Ability to meet and adhere to set deadlines.
• Experience with computerized Human Resources data system.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing Microsoft Office Suite -Word Excel Outlook Crystal Reports and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires a minimum score on a pre-employment assessment is required.

Licenses and Certifications
Employee must retain active licenses certifications and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

CAREER LADDER REQUIREMENTS

Qualification Requirements for Employment in Higher Grade as a New Hire or Transfer requires:

• Two (2) additional years successful experience required.
• Achievement of Professional Certification or Certificate in Business or Human Resources Associates degree in Human Resources or Completion of coursework or workshops leading towards professional certification as determined by the supervisor required.

Eligibility for Consideration for Advancement from Lower Grade to Higher Grade requires:

• Two (2) years continuous successful experience in the position at the Lower Grade level.
• Mastery of all responsibilities and duties of the position.
• Achievement of Professional Certification License or evidence of course completion in pursuit of such certification or license if applicable.
• Evidence of completion of additional training that may be recommended by supervisor and/or participation in approved professional development programs or courses approved in advance by the supervisor. Successful completion of a minimum of one professional development within the last two years is required. Successful completion of job specific professional developments identified on the job description performance evaluations and/or the supervisors documented recommendation are required.
• Achievement of identified goals as they relate to the needs of the district and as established by the supervior.
• Consistent maintenance of an effective and orderly work environment.
• Consistent compliance with general office procedures such as standards contained in the AACPS Employee Handbook; demonstration of discretion and excellent customer service; regular and punctual attendance; and building dress code including wearing AACPS ID badge.
• Above Satisfactory overall job performance for the two most recent consecutive years of Performance Ratings.
• Letter of Recommendation written by the supervisor.

Additional Requirements for Advancement from Lower Grade to Higher Grade requires:

• Achievement of Professional Certification or Certificate in Business or Human Resources Associates degree in Human Resources or Completion of coursework or workshops leading towards professional certification as determined by the supervisor required.

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Using hands to handle or feel: between 1/3 and 2/3 percent of the time
• Keyboarding: over 2/3 percent of the time
• Pushing: under 1/3 percent of the time
• Pulling: under 1/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• Up to 10 pounds: under 1/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

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