Sales Administrator

Job Role: Sales Administrator

Location: Cannock HQ (Hybrid 3 days office / 2 days remote)

Salary: 24500 per annum

Contract Type: Permanent Full Time

What We Can Offer You: Hybrid or remote working opportunities for professional development and career progression a supportive and collaborative working environment

Why Do We Want You

Phoenix HSC part of Wilmington Plc is seeking a proactive and organised Sales Administrator to support our dynamic and fast-moving sales team

You will be the first point of contact for all inbound general enquiries via email phone live chat and web forms and will act as the gatekeeper and traffic manager ensuring enquiries are directed swiftly and accurately to the right person or team.

This role is critical in maintaining a high-quality first impression of Phoenix and supporting the smooth flow of leads and opportunities through the business.

Please note:At Wilmington Plc we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme please use the contact details provided once you have clicked apply!

You will be responsible for:

Inbound Enquiry Handling:

Be the first point of contact for all general enquiries inbound communications (email phone live chat web form submissions) Assess the nature priority and value of each enquiry

Route high-value strategic or complex opportunities to the appropriate team member (e.g. Outbound Rep Account Manager Corporate Sales)

Sales Admin Support:

Support the sales team with logging booking information delegate details and basic order administration

Liaise with customers to chase missing delegate information

Follow up on outstanding administrative tasks related to enquiries and bookings

Provide daily updates to the Sales Team Leader on enquiry flow and handover activity

Live Chat & Web Enquiry Management:

Monitor and respond to general live chat enquiries during working hours

Use templated responses and escalation processes to streamline handling

Ensure no enquiry goes unanswered or lost

Call Handling & Message Taking:

Handle the general enquiries inbound calls professionally providing accurate information where appropriate

Escalate or forward calls to the correct stakeholder when required

CRM & Process Accuracy:

Ensure all enquiry and lead activity is logged and tagged appropriately within HubSpot

Assist with maintaining data cleanliness and updating records when required

Whats the Best Thing About This Role

This is a fantastic opportunity to join Phoenix Health & Safety during a period of rapid growth. You will be the first point of contact for our clients and will be working across the department and other teams in this diverse role and have the ability to build and develop your skills.

Whats the Most Challenging Thing About This Role

This is a busy role and you will need to be able to handle client enquires through various sources and respond within the required timeframes. You will need excellent organisational skills and be able to time manage as you carry out a variety of admin tasks to support the team.

We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes...

To be successful in this role you must have:

Experience in a Sales Admin Sales Support or Customer Service role

Familiarity with CRM systems (ideally HubSpot) and Microsoft Office Suite

High attention to detail and accuracy in data entry and client communication

Confident communicator with a professional and friendly manner

Organised and proactive - able to juggle multiple priorities under pressure

Strong problem-solving mindset and willingness to improve processes

To be successful in this role it would be great if you have:

Experience in the training education or B2B services industry

Familiarity with sales team workflows (BDR Nurture Account Management)

Basic understanding of sales pipelines and lead qualification models

Prior exposure to live chat platforms and lead assignment logic

We know its not a skill but the successful candidate must have permission to work in the roles location by the start of their employment.

About Us

Phoenix Health & Safety part of Wilmington plc is a leading provider of health and safety training and consultancy. We empower individuals and businesses through expert education and support. Our rapid growth makes this an exciting time to join our team!

Find What Youre Looking For

We are ambitious and inclusive filled with integrity and curiosity. We are Wilmington plc. Are you Join us and achieve more within your career with mutual respect support and fair rewards.

Click on APPLY today!

The Legal Bit!

The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties responsibilities and skills required for this position.

*Please note that this role may remain advertised until an offer of employment has been made.

#LI-Hybrid