Human Resources Assistant

POSITION TITLE: HUMAN RESOURCES ASSISTANT

POSITION ID NUMBER: 4302

DEPARTMENT: HUMAN RESOURCES

REPORTS TO: DIRECTOR OF HUMAN RESOURCES

BASE PAY RATE: $18.00 PER HOUR / $37440.00 ANNUALLY

FLSA STATUS: NON-EXEMPT HOURLY

KEY WORDS : HUMAN RESOURCES HR ASSISTANT HRIS ATS ADMINISTRATION ADMINISTRATIVE OFFICE CLERK RECEPTION SECRETARY BENEFITS INSURANCE COMPENSATION POLICY POLICIES

POSITION PROGRESSION BASE PAY RATES:

HUMAN RESOURCES ASSISTANT I : $18.00 PER HOUR $37440.00 YEARLY

HUMAN RESOURCES ASSISTANT II : $20.33 PER HOUR $42286.40 YEARLY

HUMAN RESOURCES ASSISTANT SENIOR: $21.60 PER HOUR $44928.00 YEARLY

Progression in position occurs over time advancing levels within the position from an Assistant I to II and Senior. The Assistant II level is when the position takes on more independent and higher level responsibility of each function and the Senior level is focused more on taking a team leader role in the Human Resources department as it pertains to the HR Assistants job functions.

JOB SUMMARY: This position supports the Districts entire Human Resources department (HR Workforce Development Risk Management and Safety) and their functions and activities.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Assists the Human Resources Department in various and random taskings; such as but not limited to: setting appointments managing schedules emailing employee notices setting up for or cleaning up after meetings; purchasing miscellaneous items for meetings or events such as food drinks and supplies.
2. Assists in scheduling and arranging for applicant interviews and maintaining job files and producing employee ID badges.
3. Assists in arranging training classes including food and drinks. May require placing orders arranging pick up and delivery or direct local store purchases.
4. Answers and routes incoming HR department phone calls. Greets and facilitates department visits; both internal employees and external vendors or the public.
5. Facilitates mail within HR department; opens and distributes all incoming mail and processing of all external mailings.
6. Assists in facilitating meeting preparation; including set up food and drink purchases and printing flyers or handouts. Such meetings include but are not limited to: safety meetings new hire orientations employee trainings and other similar meetings.
7. Assists sending monthly meeting reminders to employees; safety meetings committee meetings scheduled training employee recognition events or ceremonies etc.
8. Assists with the administration of the Employee Uniform Program. Makes changes as requested submits orders requests refunds or credits and communicates with vendor and processes payments. Assists in sizing changes and issuing employee uniforms.
9. Produces various flyers advertisements and notices to keep employees apprised of various programs and activities. Creates documents and forms to support District needs.
10. Maintains and orders HR departments office supplies employee and job fair swag and other miscellaneous purchases.
11. Facilitates employee raffle events and employee recognition such as Star Awards and Employee of the Quarter nominations.
12. Provides support for special projects i.e. Health Fair United Way American Heart Association etc.
13. Scans hard copy documents into electronic format under the Districts Go Green initiative.
14. Other miscellaneous job-related duties as assigned.

The preceding is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties responsibilities or requirements. The principal duties and responsibilities enumerated are all essential job functions.

EDUCATION AND EXPERIENCE:

High School and zero to two years directly related experience.

ESSENTIAL COMPETENCIES:

1. Must be able to interact and communicate with individuals at all levels of the organization and applicants vendors the public and other customers or clientele.
2. Possesses intermediate research skills with given direction combined with attention to accuracy and detail.
3. Exhibits intermediate Microsoft Excel skills.
4. Exhibits strong language skills both verbal and written.
5. Aptitude and organizational skills to handle several projects simultaneously and deliver desired product on time.
6. Interpersonal skills to work with multiple people of assorted personality types education levels and cultural backgrounds.
7. Demonstrates poise tactfulness diplomacy and good interpersonal skills in order to handle sensitive and confidential situations.

TECHNICAL SKILLS REQUIRED:

1. Knowledge and ability with office equipment to include but not limited to: folding machines postage machines copier fax printers etc.
2. Expertise in use of personal computers in filing and maintaining physical and electronic filing systems in organizing and in human resources practices is helpful.
3. Proficient in MS Office (Word Excel PowerPoint); knowledgeable of applicable computer personnel software application.
4. Strong organizational skills and ability to change priorities rapidly when District requirements demand.
5. Self-motivated and work with minimum supervision; requires accuracy and attention to detail in all work.

OTHER FACTORS:

1. Must be appropriately attired for an office environment.
2. Regular attendance is an essential function of the position.
3. Normal work schedule: Monday to Friday 7:00am to 3:30pm. May be required to work other than normal work schedule for occasions such as employee events and functions.
4. May be required to work overtime with little notice to support employee needs.
5. Physical Effort: Requires sitting for long periods of time standing for long periods of time walking bending and light lifting.
6. DRUG TESTING FOR ILLEGAL DRUGS: Employees in this classification will be tested for illegal drugs in accordance with the Districts Drug Free Workplace Policy.

BENEFITS:

Okaloosa Gas Districts offers a competitive benefits package including:

BCBS Medical 100% employer paid for employee 92% employer paid for family

BCBS Dental 100% employer paid for employee or family

BCBS Vision

Healthcare Flexible Spending Accounts (FSA)

Dependent Care Flexible Spending Accounts (FSA)

Life insurance 100% employer paid

Short Term Disability 100% employer paid

Long Term Disability 100% employer paid

Accidental Death and Dismemberment 100% employer paid

AFLAC supplemental insurance

Air Ambulance insurance

Pet insurance

Vacation Leave (48 hours first year 96 hours second year) accrual based

Sick Leave (80 hours per year) accrual based

11 Paid Holidays includes 2 days for Thanksgiving and 2 days for Christmas

401(a) 8% Employer Defined Contribution Retirement (employer paid does not require employee contributions)

457(b) Employee Deferred Compensation Retirement Plan

Gym reimbursement up to $50 per month

Health Fair 100% employer paid

Wellness Program w/ incentives

Safety shoe reimbursement up to $150 per year

Uniforms 100% employer paid

Employer Assistance (Counseling) Program

Employee Events - Spring Crawfish Boil Summer Picnic Thanksgiving Lunch Annual Banquet/Holiday Party

and up to $3500 annual education reimbursement.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact or for assistance.