Program Specialist - Fellowship Programs
Program Specialist - Fellowship Programs
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$ 32 - 35
1 Vacancy
Job Description
The University of Southern California (USC) founded in 1880 is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC you will be a part of a world-class research university and a member of the Trojan Family which is comprised of faculty students and staff that make the university what it is.
The USC Alfred E. Mann School of Pharmacy Fellowship Programs seeks a full-time Program Specialist. The Mission of the USC Mann Fellowship Program is to create Post-Doctoral Fellowship training programs that develop professionals to meet future needs. We achieve this by providing innovative cross-functional and collaborative training centered on projects while embedded with industry partners. The USC Mann Industry Fellowships are an interdisciplinary partnership providing multi-year fellowships joint academic and industry research projects and a culture of belonging and cross-pollination with USC Mann.
The Program Specialist is responsible for operational delivery execution and coordination of multiple aspects of the Fellowship programs at the USC Mann School of Pharmacy including but not limited to Fellowship Recruitment Meeting Logistics Fellowship Administration and Finances and Budgets.
The Program Specialist responsibilities include but are not limited to the following:
- Operational Delivery and Execution Drives completion of assigned tasks in support of priority Fellowship deliverables utilizing clear and effective communication collaborative teamwork with internal and external stakeholders and proactive follow-up and resolution. Utilizes project management and risk management tools including dashboards project plans Gantt charts and trackers to monitor progress and flag risks to delivery demonstrating good judgement and proposing solutions for overcoming obstacles.
- Coordination and Organizing Utilizes well-developed organizational skills to coordinate both internal and external meetings according to defined scope timelines and budgets. Able to develop agendas with stakeholder input and guidance manage meeting time for impact efficiency and effectiveness organize logistics and tactical details communicate and liaise with external vendors and speakers facilitate oversee and troubleshoot meeting delivery and develop implement and summarize feedback surveys with spirit of continuous improvement.
- Fellowship Administration and Recruitment Supports Fellowship and individual Fellows in achievement of Program Goals and Professional Objectives throughout life-cycle of program as follows: Recruitment Interviews/Offers Program and Industry Partner On-boarding/Orientation Personal Development Planning Goal Setting Quarterly Reports (with Industry Partners) Coursework Registration Job Search Program Off-boarding and Fellowship Graduation. Responsible for accurate timely and detail-oriented updates and maintenance of key Fellowship documents including Brochures Website Marketing materials Fellowship information Application Portal and Interviews and Offers and Fellowship Alumni Tracking Engagement and Outcomes/Program Assessment.
- Finances and Budgets Monitors and reconciles budget activity processes financial transactions such as PO invoices and expense reimbursement. Directly support the Fellowship Program Directors and other Fellowship Staff with administrative functions as needed.
The ideal candidate for this role will consistently exhibit and role-model essential leadership and team working behaviors to succeed in this role including: Communication Teamwork and Collaboration Solution-Orientation Proactivity and Customer/Client-Focused. The Program Specialist reports to the Senior Director Fellowship Programs and will work closely with the Program Administrator and other internal and external stakeholders. They will need to be comfortable working with ambiguity exhibit good judgement and be able to work with limited supervision.
Additional Competencies:
- MS Word PPT Excel
- Sharepoint
- Survey Monkey Qualtrics Web-based surveys are a plus
The hourly rate range for this position is $32.00 - $35.20. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer equity federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.
Minimum Education: Bachelors degree Combined experience/education as substitute for minimum educationMinimum Experience: 2 years
Minimum Field of Expertise: Directly related professional experience in program specialization e.g. counseling or teaching.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.
- Notice of Non-discrimination
- Employment Equity
- Read USCs Clery Act Annual Security Report
- USC is a smoke-free environment
- Digital Accessibility
If you are a current USC employee please apply to thisUSC job posting in Workday by copying and pasting this link into your browser:
Experience:Unclear Seniority
Employment Type
Full-Time
Key Skills
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