Senior Maritime Projects Administrator

*** All completed applications for this position must be submitted online no later than 5:00 pm on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED. Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications therefore it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason including any technical issues such as system browser or computer failures etc. ***

THE POSITION

Typical duties may include but are not limited to the following:

• Recommends develops initiates and manages assigned projects including preparing of financial analyses/budgets for project planning and development providing recommendations regarding the economic feasibility of projects formulating/coordinating work assignment for project teams and initiating and managing consultant work.
• Leads teams in performing larger complex studies and development projects.
• Serves as project manager for assigned development/infrastructure projects monitoring projects from concept through planning approval regulatory permitting environmental review engineering design construction grant management (as applicable) and close-out.
• Also serves as project manager for projects that do not involve property redevelopment such as the development of programs or policies technology systems budgeting lease management and regulatory/legislative analysis.
• Assures project developments meet time schedule and budget established; establishes and leads corrective actions as needed.
• Interfaces with Ports maritime tenants and transportation/maritime support businesses on issues such as planning development contractual obligations congestion/traffic security and regulatory compliance.
• Negotiates with tenants and with outside agencies with regard to complex planning projects to achieve Division goals.
• Represents the Ports interests in local regional or national transportation/maritime development and/or operational issues at various industry community and agency meetings.
• May serve as liaison between the Port and community providing information and negotiating solutions to mitigate or resolve potential problems arising from maritime development and/or current activity.
• Assists in coordinating Division project plans with other Port divisions and with appropriate federal state and local government agencies consultants and other public and private organizations to align Port plans with external plans or factors.
• Develops transportation analyses and Port access and facility evaluations of competing Ports motor carriers railroads and terminal operators.
• Gathers information from a variety of sources including published information interviews meetings studies surveys and observation and makes judgments on the value of information obtained.
• Makes or obtains and evaluates various studies forecasts and projections needed to provide a basis for projects and planning initiatives recommendations and decision-making.
• Prepares results of studies and recommendations in graphic written and oral form.
• Develops programs for enhancing and maintaining Port infrastructure and safe and secure access to Port areas coordinating between operating motor carriers railroad Port tenants and applicable agencies to assure the continuity of maritime operations and compliance with laws regulations and policies.
• Scopes manages and reviews the work of consultants retained to perform or assist in complex planning and preliminary engineering or transportation studies.
• Performs computer related functions in planning analysis and report preparation on a personal computer.
• Acts as a liaison with other functional supervisors and managers Port staff clients tenants or other stakeholders and outside agencies.
• Makes or assists with presentations and staff reports to the Maritime Director or other managers as well as the Board of Port Commissioners and other entities as necessary.
• Provides technical and functional support to other staff members and consultants as required.
• Performs related duties as required.

Education:Graduation from an accredited college or university with a minimum of a bachelors degree. A degree in business administration transportation transportation related planning or engineering architecture environmental sciences are desirable but any related field will be considered. A Masters degree is desirable but not required.

Experience:Five years of increasingly responsible project management experience in transportation or a related field.

KNOWLEDGE SKILLS AND ABILITIES

To perform the typical tasks and duties of the position successfully the knowledge skills and/or abilities listed below are required.

Knowledge of:

• The business and technical aspects of the transportation industry including Port rail motor and ocean carrier operations economics pricing and external economic and political factors which affect markets.
• Municipal government and interrelationships of transportation governmental agencies such as the Federal Department of Transportation Public Utilities Commission California Transportation Commission U.S. Maritime Administration and related state and local organizations and their regulations affecting Division development maintenance operation and administration.
• CEQA/NEPA and other environmental and public health regulatory laws that affect maritime activities.
• Existing Port agreements with shipping marine terminal rail trucking and warehousing companies.
• Project management tools methods and best practices.
• Community and government affairs concepts and practices.
• Contract compliance concepts and practices.
• Grant administration.
• Key industry standards or practices in the areas of real estate leasing/developmenturban planning environmental compliance and mitigation construction and construction management and engineering.
• Mathematics and computer software skills to prepare and/or review financial models and reports andengineering calculations and to perform forecasting and statistical analysis.
• Sources of information required for studies and plans.
• Personal computer applications in performing planning reporting and analysis including but not limited to spreadsheets and project management software.

• Apply planning engineering and analytical techniques to study and address complex Port business and operational concerns.
• Read and understand contracts contract law and complex legal environmental and financial documentation.
• Communicate a variety of complex and technical information effectively orally and in writing to diverse audiences including but not limited to Port staff and management the Board of Port Commissioners local agencies state/federal agencies and customers/tenants of the Port.
• Organize a number of distinct and disparate requirements into coherent and workable plans to deliver projects on time and budget; and set priorities while anticipating and responding to changes in situations and environment.
• Recruit organize and lead multi-disciplinary teams to achieve project objectives. Ability to interpret Port and tenant needs.
• Recommend direct and/or perform value engineering to achieve project cost savings or meeting project budget and development timelines.
• Work independently within established guidelines under deadlines and multiple concurrent assignments conceptualize problems and opportunities from limited or incomplete information.
• Establish and maintain effective working relationships with those contacted in the performance of duties and to work as a team.
• Negotiate to reach agreement with internal and external parties including but not limited to other Port division leadership agencies and customers/tenants of the Port.

Additional Requirements:The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) prior to being considered for this position. This status must be maintained for duration of employment at the Port.