Program Administrative Assistant
Program Administrative Assistant
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Job Description
Job Title: Program Administrative Assistant
Status:Temporary Full-Time (Unionposition)
Vacancies:3positions
Wage:$25.95/hr - $29.76/hr (starting $25.95/hr)
Grid:10
Hours: 35
Schedule: PAA 1:Monday to Friday 8:30 AM 4:00 PM
PAA 2 & PAA 3:Monday to Thursday: 1:30 PM 9:00 PM and Friday: 8:30 AM 4:00 PM
Start Date:April 1 2025
End Date: March 31 2026
Date Posted:March 13 2025
Closing Date:Open Until Filled
Please note that internal applicants must apply byMarch21 2025. Internal applications received after this date will not beconsidered as internal and seniority will not apply. Position will remain openuntil filled.
The Opportunity:
We are currently recruiting for the role of ProgramAdministrative Assistant to join our LINC team in Surrey BC. This is a Casual- On Call duty. The Administrative Assistant is responsible for the LINCprogram which has a student body of approximately 250 students.
The key areas of responsibility are:
- Answering clients enquiries in person by phone and via email;
- Updating and maintaining client wait lists;
- Ensuring all documentation is processed for student registration following up where needed;
- Ensuring files are up to date including record keeping in iCare;
- Liaising with LINC instructors and daycare staff;
- Administrative tasks including the preparation of student letters class lists and attendance sheets;
- Processing client referrals;
- Opening and closing procedures;
- Program supplies inventories and performing all administrative duties.
Qualified candidates will possess:
- Post-secondary training in Office Administration;
- Minimum 2-years experience in an office environment;
- Exceptional written and oral English language communication skills;
- Computer and internet skills including entire Microsoft Office Suite (Word Excel MS Teams) iCare and other databases;
- Minimum 50 WPM typing speed;
- Experience working in funded programs and non-profit preferred;
- Second language an asset;
- Ability to work independently and collaboratively in a dynamic group environment.
A Criminal Record Check is a requirement of employment.
APPLICATION REQUIREMENTS:
To apply please upload your resume and cover letter asseparate attachments. As part of the application process you will beprompted to complete a short questionnaire. Please ensure all questions areanswered.
This position is not available for sponsorship onlycandidates legally entitled to work in Canada can be considered.
To view all opportunities at DIVERSEcity visit INFORMATION:
This position is based in our Surrey office and isin-person services. DIVERSEcity has implemented new safetyprocedures for in-office and in-person work to view our safety plan pleasevisit will be provided with the training and equipment to safely carry outtheir duties ensuring the best protection for our staff and clients.
A comprehensive job description will be provided to allcandidates shortlisted for interviews.
DIVERSEcity is committed to employment equity and encouragesapplications from people of all gender identities and expressions persons withdisabilities Indigenous peoples and visible minorities. Persons withdisabilities who anticipate needing accommodations for any part of theapplication and hiring process may contact our HR department at(). Any personal information provided will be maintained inconfidence.
About DIVERSEcity
DIVERSEcity Community Resources Society is a registeredcharity devoted to helping newcomers. For 40 years we have focused on providingspecialized services newcomers to find employment learn English find housingdeal with family challenges work through mental health issues and accessmedical care. DIVERSEcity is a client-centred organization committed to qualityand accountability. We value growth respect integrity and learn more about DIVERSEcity visit us at thank all applicants for their interest in thisopportunity; however only those selected for an interview will be contacted.
Employment Type
Hourly
