Leasing Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL is seeking a dynamic and detail-oriented Leasing Coordinator to join our team. In this pivotal role you will collaborate closely with our Leasing team to drive and support a wide range of leasing activities and related projects. As a key member of our organization youll contribute to the success of our leasing operations while gaining valuable experience in the commercial real estate industry.

WHAT YOULL BE DOING

• Responsible for leasing support for a variety of retail properties nationwide across multiple portfolios

• Input deals in Deal Tracking System for Leasing Manager Directors VPs

• Submit deals to clients weekly Leasing Committee for approval support organization of committee structure take notes during weekly meeting

• Calculate negotiator commissions track fees and collaborate with finance and accounting

• Assist Leasing Directors and Managers with deal financials analyze proposed deals against budget calculate NERs and Gross Rent structures

• Provide and compile essential research data to Leasing Representatives on Tenant Sales Analysis Category Sales Analysis for individual properties in an effort to maximize property performance

• Maintain leasing status reports and keep accurate records with respect to potential tenants for new and existing properties

• Update and maintain leasing activity plans for shopping centres

• Provide assistance and communication with Shopping Centre Managers in the region; including tracking all opening and closing notices for tenants

• Stay current of the latest market and industry trends by conducting the appropriate research on the newest retailers so that leasing representatives can make informed decisions on new prospects for their centres

• Provide essential backup information during budget season on existing tenants to the Leasing Representatives (i.e. renewal options first rights of refusal on adjacent spaces option to terminate double check Lease expiry dates and GROC analysis)

• Assist in budget review with report preparation and report analysis

• Initiate follow-up calls with retailers on status of proposal letters TPFs and legal documents (leases lease amending agreements);

• Assemble property packages (property sales report occupancy traffic reports etc) for internal distribution

• Participate in meetings with retailers track opportunities within the portfolio

• Provide backup and coordinate onsite tours for incoming retailers visiting properties

• Meeting preparation including but not limited to ICSC conferences conference calls or group meetings/events preparation and distribution of documents for meetings assistance with selection and distribution of materials as required

• Provide administrative support to leasing team and VP Asset Management as needed including but not limited to; expense reports travel coordination schedule coordination

WHAT WERE LOOKING FOR

• University degree in business administration or equivalent

• Minimum 2 years of work experience in corporate setting

• Experience within the real estate industry is preferred

• Familiarity with retail leasing NER Calculation Gross Rent Calculation and reading leases

• The position is ideally suited for a self-directed self-confident individual who is approachable cheerful and achievement oriented

• Must possess excellent communication mathematical and organizational skills

• Ability to connect quickly with people in a poised convincing and enthusiastic way; Understanding people well and using that understanding effectively in motivating/persuading others to act will be an important aspect of the job

• Ability to work at a fast pace and cooperatively with people; Teamwork and collaboration and flexibility within the company is essential

• Operate with a strong sense of urgency and initiative

• It is important in this job that goals are achieved

• Ability to make decisions under pressure generally calling on other peoples ideas and advice

• Creative problem-solving skills

• Proficient in Word Excel PowerPoint

• Experience with Yardi and/or VTS an asset

• Knowledge of Adobe Illustrator is an asset

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

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