C004243 Principal Assistant (NS) - FRI 13 Jun
C004243 Principal Assistant (NS) - FRI 13 Jun
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Deadline Date: Friday 13 June 2025
Requirement: Principal Assistant
Location: Braine-lAlleud BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 836
Required Start Date: 28 July 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
Under the direction of the Land/Air Business Unit Owner the incumbent will perform duties such as the following:
- Consolidating statistical reports and the tracking of submissions to align to expectations;
- Resource planning alignment with the Head Portfolio Management Office (HPMO) & Head of Staff Management Office (HSMO) for the Business Unit;
- Act as the interface between the Land/Air Business Unit Owner and the NIMSC Front Office;
- Monitor the Business Unit fund execution and prepare reports and statistical analysis for presentation to the Business Unit Owner;
- Monitor the Key Performance Indicators of Projects and Services Execution and prepares reports and analysis to the Business Unit Owner;
- Support the Business Unit Project Managers to monitor and control project progress to ensure resources are consumed in accordance with the approved budget and within the approved timelines;
- Support the Business Unit Service Delivery Managers to monitor and control Services to ensure resources are consumed in accordance with the approved budget and within the approved timelines;
- Support reporting and communications with the Business Unit and NIMSC management in order to ensure projects are monitored and controlled across all management levels;
- Coordinate with HSMO to ensure swift and efficient recruitment and contracting activity and to maintain Business Unit manning status reports;
- Coordinate project or service related activities for Travel and Contractual Management;
- Support the production of Weekly Monthly and Quarterly NIMSC Project and Service situation reports;
- Administration and delivery arrangements for technical and behavioural training for NIMSC personnel;
- Responsible for the centralised coordination and standardisation maintenance development policing of the NIMSC Land/Air intranet SharePoint IKM web/portal-page;
- Working with all NIMSC Business Units to ensure standardisation and centralising of information repositories to introduce leaner processes and efficiencies to the benefit of all;
- Business Unit Space Management and Security Representative;
- Responsible for the coordination of centralised accounting and inventory activities in direct liaison with the HSMO Office within NIMSC;
- Act as Principal Administrative POC within the Business Unit for NICs Military and IWC project focused personnel;
- Deputize for higher grade staff if required;
- Performs other duties as may be required.
Requirements
Skill Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with at least 3 years post-related experience or a secondary educational qualification with at least 5 years post-related experience in progressively responsible support positions;
- Experience in resource planning and personnel management;
- Experience in budgetary planning and management;
- Demonstrated skills in Microsoft Office suite including Project Word Excel PowerPoint SharePoint and databases;
- Experience in organization coordination and communication;
- Experience in guidance writing and reporting.
Desirable Experience and Education:
- Experience in the preparation of statistical analysis and appropriate mechanisms to document and present the findings in an academic or comparable environment;
- Experience in Project Management Framework / Methodologies such as PRINCE 2 PMP;
- Knowledge of the NCI Agency;
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of NATO responsibilities and organization including ACO and ACT.
Required Experience:
Staff IC
Employment Type
Contract
