drjobs C004243 Principal Assistant (NS) - FRI 13 Jun

C004243 Principal Assistant (NS) - FRI 13 Jun

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1 Vacancy
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Job Location drjobs

Braine-l'Alleud - Belgium

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Description

Deadline Date: Friday 13 June 2025

Requirement: Principal Assistant

Location: Braine-lAlleud BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 28 July 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:

Under the direction of the Land/Air Business Unit Owner the incumbent will perform duties such as the following:

  • Consolidating statistical reports and the tracking of submissions to align to expectations;
  • Resource planning alignment with the Head Portfolio Management Office (HPMO) & Head of Staff Management Office (HSMO) for the Business Unit;
  • Act as the interface between the Land/Air Business Unit Owner and the NIMSC Front Office;
  • Monitor the Business Unit fund execution and prepare reports and statistical analysis for presentation to the Business Unit Owner;
  • Monitor the Key Performance Indicators of Projects and Services Execution and prepares reports and analysis to the Business Unit Owner;
  • Support the Business Unit Project Managers to monitor and control project progress to ensure resources are consumed in accordance with the approved budget and within the approved timelines;
  • Support the Business Unit Service Delivery Managers to monitor and control Services to ensure resources are consumed in accordance with the approved budget and within the approved timelines;
  • Support reporting and communications with the Business Unit and NIMSC management in order to ensure projects are monitored and controlled across all management levels;
  • Coordinate with HSMO to ensure swift and efficient recruitment and contracting activity and to maintain Business Unit manning status reports;
  • Coordinate project or service related activities for Travel and Contractual Management;
  • Support the production of Weekly Monthly and Quarterly NIMSC Project and Service situation reports;
  • Administration and delivery arrangements for technical and behavioural training for NIMSC personnel;
  • Responsible for the centralised coordination and standardisation maintenance development policing of the NIMSC Land/Air intranet SharePoint IKM web/portal-page;
  • Working with all NIMSC Business Units to ensure standardisation and centralising of information repositories to introduce leaner processes and efficiencies to the benefit of all;
  • Business Unit Space Management and Security Representative;
  • Responsible for the coordination of centralised accounting and inventory activities in direct liaison with the HSMO Office within NIMSC;
  • Act as Principal Administrative POC within the Business Unit for NICs Military and IWC project focused personnel;
  • Deputize for higher grade staff if required;
  • Performs other duties as may be required.


Requirements

Skill Knowledge & Experience:

  • The candidate must have a currently active NATO SECRET security clearance
  • Higher vocational training in a relevant discipline with at least 3 years post-related experience or a secondary educational qualification with at least 5 years post-related experience in progressively responsible support positions;
  • Experience in resource planning and personnel management;
  • Experience in budgetary planning and management;
  • Demonstrated skills in Microsoft Office suite including Project Word Excel PowerPoint SharePoint and databases;
  • Experience in organization coordination and communication;
  • Experience in guidance writing and reporting.

Desirable Experience and Education:

  • Experience in the preparation of statistical analysis and appropriate mechanisms to document and present the findings in an academic or comparable environment;
  • Experience in Project Management Framework / Methodologies such as PRINCE 2 PMP;
  • Knowledge of the NCI Agency;
  • Prior experience of working in an international environment comprising both military and civilian elements;
  • Knowledge of NATO responsibilities and organization including ACO and ACT.

Required Experience:

Staff IC

Employment Type

Contract

Company Industry

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