Registrar Support Specialist
Registrar Support Specialist
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$ 1930 - 2691
1 Vacancy
Job Description
PLEASE NOTE WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:
The College has been building an organizational culture that values initiative and innovation and seeks to identify and develop the strengths in students faculty staff and programs in order to grow and improve. NECC is also committed to using evidence to guide planning and decision-making. These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream a national network of community colleges dedicated to using data to close student achievement gaps.
We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve. With over 40% Hispanic students NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England.
We seek leaders who are committed to the community college mission actively engaged in promoting diversity and prepared to use their unique strengths and innovation with the goal of student success.
Job Description:
POSITION: Full-Time Registrar Support Specialist (EDP Entry Operator IV):Registrars Office; Haverhill Campus; 37.5 hours per week Monday through Friday 9:00am - 5:00pm; AFSCME Unit I Position
SUMMARY:The Registrar Support Specialist will be an integral member of the Registrars office completing enrollment and master scheduling tasks and creating relationships with students staff and faculty to ensure timely and efficient customer service.
RESPONSIBILITIES:
The person in this role must be able to multi-task maintain flexibility in work assignments and be able to shift between assignments based on the needs of the department. The person in this role must be comfortable with varied day to day assignments and provide excellent customer service and be comfortable in assisting a wide variety of individuals from both within the college and externally.
The responsibilities include but are not limited to the following:
- Front line customer service for Registrars Office including telephone email and face to face communication
- Collaborate with department administrative assistants to develop course schedule building maintaining courses and wait listing for the four academic divisions
- Complete registration and enrollment requests such as adding dropping withdrawing and student requests
- Approving and maintaining events in classroom and computer lab spaces in 25Live (Event and Academic Scheduling Software)
- Run reports to ensure data accuracy in regard to registration course schedule and commencement
- Support Registrar in commencement preparation
- The Classification Specification is available at: Entry
PLEASE NOTE WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:
- Applicants must have (A) at least three years of full-time or equivalent part-time clerical experience in the operation of electronic data processing data entry equipment or statistical machines such as key punch key to disk key to tape and verifiers and (b) which at least one year must have been in supervisory or administrative capacity or (C) any equivalent combination required experience and the substitutions below.
- Substitutions:
- I. A certificate or diploma as evidence of completion of a course of study in business or electronic data processing or computer programming may be substituted for a maximum of one year of the required (A) experience.*
- II. An Associates degree in business or electronic data processing or computer programming may be substituted for a maximum of two years of the required (A) experience.*
- Note: No substitutions will be permitted for the required (B) experience.
- *Education toward such a certificate diploma or degree will be prorated on the basis of the proportion of the requirements actually completed.
- Must be reliable detail-oriented professional and adaptable.
- Excellent customer service and telephone skills
- Must be well organized and have the ability to assume responsibility with minimal supervision.
- Must be able to handle multiple tasks simultaneously and work in a fast-paced team environment
PREFERRED QUALIFICATIONS:
- Experience in an educational setting
- Knowledge of office practices; including Microsoft Office. Banner experience a plus
- Bilingual (Spanish and English)
EQUIVALENCY STATEMENT: Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education training and experience required for the responsibilities of this position.
BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.
Additional Information:
SALARY:$1930.85 - $2691.40 biweekly ($50202.10 - $69976.40 annually). Pay grade 14; An appointment from outside the bargaining unit (AFSCME) must start at Step I of the range. Complete fringe benefit package including competitive health insurance free dental insurance basic life insurance long-term disability insurance paid sick vacation and personal leave educational benefits for employee/spouse/dependents and excellent retirement benefits.
ANTICIPATED START DATE: ASAP
Application Instructions:
TO APPLY:To be considered for this position click on the Apply Now button you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration:
- Cover Letter describing your qualifications and/or how you may be best suited for the role
- Resume/CV
Review of applications will begin 5 business days from the posting date and will continue until the position is filled.
**Please note that finalist candidates will be asked to provide contact information for three (3) professional references including current supervisor (or at least two previous supervisors)
DEADLINE:Open until filled
Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race color national origin sex disability religion age veteran or military status genetic information gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972 the Americans with Disabilities Act of 1990 Section 504 of the Rehabilitation Act of 1973 Title VII of the Civil Rights Act of 1964 and other applicable statues and college policies. The College prohibits sexual harassment including sexual violence. Inquiries or complaints concerning discrimination harassment retaliation or sexual violence shall be referred to the Colleges Affirmative Action Officer/Title IX Coordinator Elizabete Trelegan (Assistant Director of Human Resources B-219/ ) the Massachusetts Commission Against Discrimination the Equal Employment Opportunities Commission or the United States Department of Educations Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Prospective employees are encouraged to review the Colleges Annual Security Report (ASR) in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act which can be found on the disclosure page of the Colleges website at: us about a friend who might be interested in this job.All privacy rights will be protected.
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System Requirements
Required Experience:
Unclear Seniority
Employment Type
Full-Time
