Events Coordinator
Events Coordinator
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Job Description
Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly we ask that you keep in mind the following when completing your application:
The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed applications will no longer be accepted.
Please note recruitment will close without notice when a hiring decision has been made.
If you need assistance or have questions regarding the application process please contact the Human Resources department at or .
Job Description
Nevada State University invites applications for the position of Events Coordinator.
Are you a detail-oriented proactive resourceful and solution-oriented professional with robust written and verbal communication skills a passion for event planning and a commitment to providing excellent customer service
Nevada State University invites you to apply for the dynamic position of Events Coordinator. Reporting to the Event Manager and working within the Office of Marketing and Events the Events Coordinator will manage daily event inquiries coordinate logistics for campus signature and external events and oversee scheduling for special event venues. This position will also maintain the institutional events calendar generate reports facilitate training sessions document best practices and assist with inventory control in support of delivering high-quality events that enhance the universitys mission and community engagement.
Diversity and Inclusion Statement:
Nevada State University a four-year Minority Serving public institution with a statewide mission is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI) Nevada State is a university where teaching and student support are valued above all else.
A majority of our students are first generation racial/ethnic minorities parents and/or returning students of which 45% are Hispanic 12% are Asian/Pacific Islander 11% are Black/African American 25% are White and 7% are multiracial.
We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students staff and faculty. We foster a culture of inclusive excellence so our members can live authentically fully engage and flourish. In order to strengthen the university and progress its mission the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University the surrounding communities and the State of Nevada.
We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.
We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.
Primary Responsibilities:
- Coordinating event logistics and planning:
- Collaborating with the campus departments student groups and external parties.
- Reviewing event requests and communicating event details and procedures to stakeholders and support partners.
- Designing setup diagrams and serving as point of contact for vendors and equipment providers.
- Recruiting training and supervising event volunteers.
- Providing on-site day-of event support.
- Managing the colleges events calendar and developing web content.
- Producing special projects reports and presentations.
- Facilitating campus-wide training on event software services and processes.
- Developing and documenting best practices and procedures.
- Serving on signature event planning committees.
- Supporting equipment and supply inventory tracking and maintenance.
Required Qualifications:
- Bachelors degree from a regionally accredited college or university.
- Two (2) years of experience in an event-related area.
- Ability to work independently and contribute to a team environment while effectively managing multiple priorities and deadlines.
- Demonstrated working knowledge of the principles of organization & supervision.
- Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex highly technical information.
- Highly developed organizational and leadership skills. Effective interpersonal skills to ensure good working relationships.
- Flexible availability to work occasional early mornings late evenings and weekends.
- Experience with technology including room scheduling software room diagramming software and Microsoft Office Suite.
- Experience in planning and executing successful events within defined budgetary and programmatic guidelines.
- Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).
Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.
Preferred Qualifications:
- At least one (1) year of experience in higher education in an event-related area.
- Demonstrated knowledge of best practices in special events.
- Facility scheduling/coordination experience.
- Experience with 25Live room scheduling software Social Tables room diagramming software and Canva.
Salary & Benefits
Budgeted salary for this position is $59186. Nevada State University offers excellent benefits including 17.50% retirement match 24 annual leave days beginning balance of 30 sick leave days 12 paid holidays educational benefits and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.
This Posting is Open Until Filled
The posting will remain open until the filled with the first review of applications to begin on Tuesday June 17 2025 Qualified individuals are encouraged to apply before June 17 for full consideration.
Special Instructions for Internal NSHE Applicants
Nevada State University employees or employees within the Nevada System of Higher Education (NSHE UNLV UNR NSU CSN TMCC WNC GBC or DRI) MUST use the Browse Jobs process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday type Browse Jobs in the search box which will navigate to the internal job posting site.
If you complete an application outside of the internal application process your application will be returned and you will have to reapply as an internal applicant which may delay your application.
YesFull-Time Equivalent
100.0%Required Attachment(s)
Please note once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter references additional documents sections of the application will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments prior to the committee review of applications please contact the candidate helpdesk at .
Please upload the following documents:
- Detailed resume listing relevant qualifications and experience;
- Cover Letter indicating why you are a good fit for the position and Nevada State University;
- Names and contact information of three references (you will be notified before references are contacted).
Applications that do not include the required uploaded documents may not be considered.
Posting Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Nevada State University does not currently sponsor Visas all applicants must be eligible to work in the United States without sponsorship.
Nevada State University
Required Experience:
IC
Employment Type
Full-Time
