Inventory Control Coordinator - MultiSite

Locations:

The primary location for this position is the RSFH Office Park in Ladson SC.

The role will also travel to all four of the hospital locations (Downtown Charleston West Ashely Mt Pleasant Summerville).

Hours:

Monday - Friday 8:00 am - 4:30 pm.

Primary Function/General Purpose of Position

Responsible for the overall accuracy of the Materials Management inventory as well as for supporting the annual inventory turnover goals set by management. Coordinates all inventory control functions for the Materials Management department. Manages the perpetual inventories to ensure that adequate levels of supplies are maintained to support daily operations. Coordinates with the distribution staff to develop adequate levels of supplies for the PAR locations. Performs daily reconciliation of inventory balances and promptly investigates and resolves any discrepancies. Reviews the recommended re-order report daily and makes any appropriate changes before submitting to purchasing. Schedules and coordinates cycle counts of the perpetual inventories and promptly resolves any variances. Ensures efficient management of the inventory by minimizing stocking levels and slow moving items through periodic reviews. Supports the Materials Management Specialist in the maintenance of the surgery perpetual inventory. Recommends process changes to the Logistic Manager that will support an accurate an efficient inventory. Serves as a consultant to personnel in and outside the materials department regarding the establishment and maintenance of inventories.

Essential Job Functions

• Reviews recommended stock reorder report daily and makes appropriate changes before submitting to purchasing.

• Performs daily reconciliation of the perpetual inventory balances and promptly resolves any discrepancies.

• Recommends and coordinates product substitutions with customers and corporate purchasing in cases of vendor backorders or supply shortages.

• Schedules and coordinates cycle counts of the perpetual inventories. Responsible for organizing conducting and reporting routine cycle counts.

• Conducts periodic reviews of the perpetual inventory and associated PAR locations to minimize stocking levels and slow moving items. Uses various reports and system forecasts to ensure that proper minimums and maximums are specified. Ensures adequate inventory levels are maintained to support daily operations.

• Provides support and service to management regarding the establishment of department inventories and conducting of physical inventories including building of count sheets test counts pricing and valuation of inventoried items.

• Recommends and implements process changes under the direction of the Logistics Manager. Educates materials management staff on inventory management techniques.

This document is not an exhaustive list of all responsibilities skills duties requirements or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor subject to reasonable accommodation.

Licensing/Certification

• N/A

Education

• Bachelors Degree or a high school diploma or equivalent with comparable work experience will be considered on a year for year basis(required)

Work Experience

• Two years of work experience in hospital materials management or inventory management(required)

Training

• N/A

Language

• N/A

Patient Population

The following must be included in all position descriptions that involve direct or indirect patient care. This is a Joint Commission requirement. Also select the age of the patient population served:

Demonstrates the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit.

Demonstrates knowledge of the principles of growth and development of the life span and possesses the ability to assess data reflective of the patients status and interprets the appropriate information needed to identify each patients requirements relative to his or her age specific needs and to provide the care needed as described in departmental policies and procedures.

Neonates (0-4 weeks)

Infant (1-12 months)

Pediatrics (1-12 years)

Adolescents (13-17 years)

Adults (18-64 years)

Geriatrics (65 years and older)

XNot applicable to this position

Working Conditions/Physical Requirements

Frequent sitting. Frequently requires long periods of working at a computer. Intermittent walking standing stooping bending. May require lifting or moving items up to 25 lbs. Frequent use of finger/hand dexterity. Constant talking or hearing. Corrected hearing and vision to normal range. No exposure to blood body fluids or tissue. Possible exposure to infectious materials communicable diseases and/or other conditions common to a healthcare environment. Normal office environment. Requires work under stressful conditions deadlines and/or irregular hours. Ability to read and comprehend. Travel may be .

Skills

Hard/Tech/Clinical Skills:

• Proficient with Microsoft Office 97 Windows 98 and McKessons Pathways Materials Management.

• Ability to formulate written procedures and demonstrated ability to teach.

• Understands auditing procedures and special reporting capabilities of Excels with importing and exporting functions.

Soft/Interpersonal Skills:

• Self directed and able to work independently.

• Strong interpersonal and communication skills.

• Ability to handle multiple tasks with frequent interruptions