Diary Manager
Diary Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
About Faculty
At Faculty we transform organisational performance through safe impactful and human-centric AI.
With more than a decade of experience we provide over 350 global customers with software bespoke AI consultancy and Fellows from our award winning Fellowship programme.
Our expert team brings together leaders from across government academia and global tech giants to solve the biggest challenges in applied AI.
Should you join us youll have the chance to work with and learn from some of the brilliant minds who are bringing Frontier AI to the frontlines of the world.
About the Role
As a Diary Manager youll support Business Unit Directors by managing their schedules for maximum efficiency. This includes coordinating complex calendars prioritising time-sensitive tasks and offering additional support where needed to enable them to focus on other important initiatives.
Sitting within the Applied AI Operations team you will build strong relationships and collaborate with peers across the wider operations team incl. Team Coordinators EAs and Business Manager to enhance operational practices.
What Youll be Doing
Your role will evolve alongside business needs but you can expect your key responsibilities to include:
Managing and prioritising the diaries of multiple business unit directors to maximize their efficiency
Coordinating meetings appointments and travel arrangements with flexibility to accommodate changing priorities
Acting as a proactive point of contact anticipating scheduling conflicts and resolving them promptly
Provide dedicated 121 support to Directors offering timely assistance and anticipating their needs.
Handling confidential information with discretion and professionalism
Supporting directors with ad hoc administrative tasks as needed to facilitate smooth operations
Fostering trusted relationships by collaborating effectively with internal and external stakeholders.
What Were looking for
At Faculty your attitude and behaviour are just as important as your skills and experience.
Our principles guide our day-to-day actions and we look for individuals who can demonstrate their alignment with these.
To succeed in this role youll need demonstrable experience in some of the following:
A proven ability to manage complex diaries and schedules efficiently ideally supporting senior directors or executives
Exceptional organisational skills with the ability to multitask and prioritise competing deadlines
Strong emotional intelligence to navigate sensitive situations and build effective working relationships
Excellent written and verbal communication skills with experience in professional correspondence
Comfortable working with Google Workspace and other digital tools with a willingness to quickly learn new systems
A proactive confident approach with a strong get things done attitude and the ability to challenge ideas constructively when needed
What we can offer you:
The Faculty team is diverse and distinctive and we all come from different personal professional and organisational backgrounds. We all have one thing in common: we are driven by a deep intellectual curiosity that powers us forward each day.
Faculty is the professional challenge of a lifetime. Youll be surrounded by an impressive group of brilliant minds working to achieve our collective goals.
Our consultants product developers business development specialists operations professionals and more all bring something unique to Faculty and youll learn something new from everyone you meet.
Required Experience:
Manager
Employment Type
Full-Time
