Certified Paralegal
Certified Paralegal
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Background check and drug screening required prior to employment.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Position Summary
Under the direct supervision of the Deputy Director of Business Services theParalegalsupports the Business Services Division by conducting legal reviews and research related to complex business filings. This position applies specialized knowledge of the Ohio Revised Code agency policies and legal procedures to assess the statutory compliance of documents submitted for filing with the Secretary of State. Responsibilities include processing and evaluating a range of legal filings such as mergers dissolutions trademarks and business trusts and determining their eligibility for acceptance.
The Paralegal communicates statutory and procedural requirements to the general public attorneys and business representatives and provides guidance to internal staff on document standards. This role also supports the Business Services Legal Counsel manages direct customer interactions and assists with document processing tasks including the issuance of Certificates of Good Standing and the preparation of related correspondence. The position requires the use of internal document management systems and collaboration with other team members to ensure accuracy efficiency and compliance in all business filing operations.
Essential Duties and Responsibilities
Legal Review & Research
- Conducts legal research using the Ohio Revised Code Secretary of State policies and procedures and other reference materials to determine the legality and acceptability of submitted business filings.
- Performs detailed legal review of complex documents including mergers consolidations dissolutions business trusts and intellectual property filings (e.g. trademarks service marks).
- Interprets and applies relevant statutes and agency regulations to assess document compliance and determine acceptance or rejection.
Document Processing & Compliance
- Processes and evaluates all levels of business filings submitted to the Secretary of State for statutory and procedural compliance.
- Determines document acceptability based on legal criteria and prepares correspondence to communicate filing status or request additional information.
- Creates batches for daily processing and completes related batch control and balancing functions.
Customer and Public Service
- Informs and educates the general public legal professionals and business owners about filing requirements and statutory obligations.
- Provides direct customer service by responding to inquiries offering filing guidance and resolving complex issues related to document submissions.
- Assists in the Customer Service telephone area and delivers support in high-volume customer contact settings.
Internal Support and Collaboration
- Offers guidance and support to other Paralegals Legal Assistants and Customer Service Assistants to ensure consistent application of legal standards.
- Collaborates with Business Services Legal Counsel as needed for legal interpretation and case-specific advice.
- Performs operational support tasks using document management systems and ensures accuracy of entered data.
Additional Duties
- Issues official documentation including Certificates of Good Standing pre-clearances and summons.
- Prepares formal correspondence in response to customer inquiries regarding the status or correction of filings.
- Performs other administrative and legal support duties as assigned to support the efficient operation of the Business Services Division.
Unusual Working Conditions
None
CERTIFIED PARALEGAL
About Us:
As Ohios Secretary of State Frank LaRose is doing his part to deliver a thriving democracy and a prosperous economy for all Ohioans. In his role as the states chief elections officer he is working to ensure that Ohios elections are both secure and accessible. And as the first stop for new businesses in the Buckeye State he is assisting entrepreneurs as they receive articles of incorporation for a new business.
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Minimum Qualifications
Education
Paralegal Certification
Experience
24 mos. exp. as a paid legal assistant or paralegal. -Or - 4 yrs. exp. in the public or private sector with experience in processing &/or preparation of business and corporate filings as filed with the Secretary of State. -Or
- Equivalent of minimum class qualifications for employment noted above.
Knowledge Skills & Abilities
Knowledge of:
- Public Relations Principles
Understanding of effective communication and interpersonal techniques to professionally interact with the public legal professionals and internal staff. - Secretary of State Business Services Policies & Procedures
Familiarity with agency-specific processes governing the acceptance and review of business filings (e.g. corporate filings trademarks summons and UCC documents). - Relevant Legal Framework
Working knowledge of business-related legal standards and statutes such as the Ohio Revised Code to assess the legality of submissions and interpret regulatory requirements.
Skill in:
- Standard Office Equipment Operation
Proficient in operating common office equipment such as fax machines telephones photocopiers scanners and personal computers. - Microsoft Office Suite
Competence in using Microsoft Office tools (Word Excel Outlook) for document preparation spreadsheet management and professional communication.
Ability to:
- Analyze and Make Judgments
Evaluate multiple variables in legal and administrative contexts to determine appropriate actions regarding document acceptance or compliance. - Perform Basic Mathematical Calculations
Accurately calculate and interpret figures involving fractions percentages and decimals especially in the context of filing fees or legal documentation. - Conduct Legal and Procedural Research
Apply sound research methods to retrieve relevant statutes agency policies or legal precedents related to business filings. - Organize and Classify Information
Collect categorize and manage legal and procedural data related to filings correspondence and customer interactions. - Handle Sensitive Interactions Professionally
Communicate with tact and professionalism during sensitive or complex interactions with legal professionals business owners and public officials.
Employment Type
Full-Time
