Receptionist/Scheduler (Onsite San Diego)
Receptionist/Scheduler (Onsite San Diego)
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Job Description
Job description
Work Location: Onsite in San Diego California
Engagement Model: Employment; fixed-term/temporary; Full-time
Work Schedule: 40 hours/week. Onsite presence may be needed on weekends; hours are spread across 7 days as required by the project.
Start Date: June 9th 2025
Project Duration: Around 8 to 10 weeks
DataForce by TransPerfect is seeking an onsite Receptionist to join our team for a new data collection project in San Diego California! This is an exciting opportunity to be part of an innovative project to improve Artificial Intelligence technology.
Role Summary
The Receptionist will welcome participants for the onsite data collection project including checking their IDs having them sign the NDA and providing instructions on expected participant behavior during the collection. The Receptionist will also help manage the daily schedule and will be in charge of finding replacements in case of participant cancellations.
Role Responsibilities
Check participants in and out of the study through booking software
Treat participants with the utmost level of care and professionalism
Confirm that participant information is logged correctly
Manage and coordinate participant scheduling for study appointments according to project requirements
Handle phone calls emails and inquiries with professionalism
Perform general administrative duties including data entry filing and preparing materials
Guide participants from project inception to signature while distilling the purpose of the study
Ensure accurate and up-to-date information through transparent and clear communication
Facilitate project changes for scheduling and resource planning
File study documentation when appropriate
Provide ongoing support and information to participants
Help manage the daily schedule and work with the remote Scheduler to find replacement participants in case of cancellations
Manage the availability of water snacks and other goods and supplies
Job requirements
Role Requirements
High school diploma or equivalent; further education or certification is a plus
Proven experience in scheduling reception or administrative roles
Professional English fluency
Must possess outstanding customer service and excellent communication skills including phone email and electronic media communication
Experience working as a company team member
Must be flexible and able to shift focuses quickly
Willing to support moderators project coordinators and managers into achieving the desired goal
Resilient personality; must look for opportunities to adjust through applied feedback
Self-motivated quick learner and organized
Ability to juggle multiple projects at once and effectively multitask
Quality and detail-oriented mindset
Ability to work independently and meet deadlines
Availability to work full-time onsite from 9:00 AM 6:00 PM PDT Monday - Friday
Who we are:
DataForce by TransPerfect is part of the TransPerfect family of companies the worlds largest provider of language and technology solutions for global business with offices in more than 100 cities worldwide.
We offer high-quality data for Human-Machine Interaction to some of the most prestigious technology companies in the world. Our department focuses on gathering enriching and processing data for Machine Learning in different AI domains.
To learn more about DataForce please visit us at provides equal employment opportunity to all individuals regardless of their race color creed religion gender age sexual orientation national origin disability veteran status or any other characteristic protected by state federal or local law. For more information on the TransPerfect Family of Companies please visit our website at .
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Employment Type
Part-Time
