Assistant Shelter Officer

E (most hardship)

Non Family with Residential LocationNon Family with Residential LocationDanger Pay

Budapest Hungary

NOA

National Professional Officer

Reason

Regular > Regular Assignment

June 18 2025

Assistant Shelter Officer

Organizational Setting and Work Relationships
The Assistant Shelter Officer contributes to the preparation of comprehensive sectoral needs assessments in liaison with other relevant sectors such as protection programme community services public health WASH administration and supply. To ensure the most effective response both quantitative and qualitative data should be gathered on the profile/needs and living conditions of both the displaced population and host community. The incumbent will oversee the day to-day operations of all construction and general infrastructure projects within the Area of Responsibility (AoR) to ensure that works proceed as designed and comply with established standards and procedures for the full project cycle. In a first instance the incumbent ensures that the Operation is supported in carrying out shelter and infrastructure needs assessments taking into account the current situation projected population planning figures and the expected scale of returns.
Close and regular contact is also maintained with technical and non-technical staff of UN Agencies Implementing Partners and shelter sector members national and international NGOs and Government Authorities. The incumbent will also participate in discussions relating to shelter and infrastructure coordination and provision. The Assistant Shelter Officer normally reports to a more senior shelter colleague or Technical Coordinator and maintains a strong collaboration with the Shelter and Settlements Section in HQ.
The incumbent contributes to ensuring that shelter & infrastructure responses within the AoR evolve according to the changing nature of the situation progressively working towards more durable solutions and drawing from sustainable local building practices and materials.
Specialized functions to be dealt with by the incumbent include shelter and general infrastructure planning design and construction monitoring including remote monitoring therefore the person should have a strong academic qualification in civil engineering architecture or a related discipline.
Within an urban context it is essential that shelter responses take into consideration urban planning strategies including an analysis of residential areas housing affordability and availability. In addition regardless of the context shelter assistance should at all times minimize the risk of harm eviction exploitation and abuse overcrowded living conditions limited access to services and unhygienic conditions. Special attention must be given to the environment and low carbon approaches attention to material selection through sustainable means to ensure a green approach to shelter delivery.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties
Technical Guidance
- Assist in developing and periodically updating a suitable shelter approach within the AoR taking into consideration area-based approaches age and gender culture climate environmental protection and the availability of local resources including materials capacities and existing infrastructure.
- Participate in comprehensive sectoral needs assessments while liaising with other relevant sectors such as protection programme community services WASH administration and supply. Engage with the relevant stakeholders to ensure that the beneficiary selection process prioritises the shelter needs of the most vulnerable Persons of Concern (POC) are addressed.
- Contribute to shelter strategies and periodically review them to reflect evolving situations and ensure alignment with national and global level policies and guidelines including: Global Compact on Refugees Sustainable Development Goals Relevant Global Strategies and Policies.
- Oversee all construction and infrastructure projects within the AoR ensuring that works are carried out in compliance with established UNHCR and national standards/best practices for the full project cycle.
- Review identify and monitor shelter programmes within the AoR and initiate responses to address the gaps in collaboration and coordination with key UNHCR technical staff operational partners and authorities as required.
- When planning shelter solutions work closely with other relevant sectors such as water and sanitation infrastructure for reception education and health so that implementation is synchronised and coordinated.
- Work with established clear guidance and detailed standards for coordinated shelter assessments specific to the operational context in line with emergency standards and long-term durable shelter solutions.
- Monitor and follow up the design and construction of infrastructure and other facilities (schools health centres reception centres drainage and roadworks etc) to confirm these are approved by the relevant authorities technically sound supplemented with accurate drawings detailed BQs and specifications.
- Support implementing partners on sound technical shelter and settlement issues while ensuring compliance with global national and operational strategies and guidance.
- Work with appropriate internationally accepted shelter standards best practice and guidelines and disseminate this information among partners within the AoR to meet quality and oversight expectations.

Coordination
- Support the supervisor in ensuring that UNHCRs operation is technically sound in the field of shelter construction and infrastructure development within the AoR to best meet the needs of POC.
- Participate in coordination and management of UNHCRs shelter and infrastructure interventions in a timely cost-effective inter-sectoral manner providing adequate delivery of technical interventions and services to support operational needs. Work with the government and relevant authorities and counterparts to ensure strong coordination and partnership.
- Where activated provide support to a close and operational leading role in the Shelter Cluster so that UNHCRs operational footprint is aligned with the agency goals. In refugee operations take on the role of the coordination of shelter and settlement activities in line with the Refugee Coordination Model within the AoR.
- Participate as technical focal point for shelter/infrastructure in coordination meetings with various stakeholders including Government counterparts to ensure UNHCRs interests and those of the POCs are adequately reflected and disseminate information to all stakeholders in a timely efficient manner.
- Coordinate with partners to assess analyse and map available information on shelter options in the AoR considering relevant policies guidelines and plans adopted by the Government.

Collaboration
- Support Programme in reviewing technical components of the Project Partnership Agreements that contain any construction and infrastructure projects. Provide technical inputs and advise Programme colleagues during Implementing Partner Selection of shelter sector partners.
- Actively work with Programme as a member of the Multi-Functional Team in the Operation and regularly participate in multi-sectoral activities to ensure protection and assistance needs of the population are met.
- Support Supply team on matters related to the procurement of construction infrastructure and other sector related works and services. Draft complete sets of bid documents for all construction and infrastructure projects including technical specifications BoQs drawings etc.
- Carry out technical evaluation of the received bids as well as review/inspection of the quality of shelter and infrastructure products/works during implementation and at completion.
- Work in close collaboration with all relevant stakeholders including local authorities implementing and operational partners and affected communities on issues related to the shelter and settlement programme while ensuring full participation of them in all work in order to achieve optimum levels of adequacy in the shelter response for enhancement of skills development and income generating opportunities.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Architecture; Civil Engineering; Structural Engineering;
Construction Management; or other relevant field.

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Essential
Hands-on technical support including experience in assistance delivery in emergencies and relief operations. Knowledge of SPHERE standards and ability to use basic survey equipment digital cameras GPS receivers and computer equipment. Knowledge of AutoCAD and other tools forming a part of the UNHCR settlement planning toolkit

Desirable
Knowledge of UNHCR system and operating modality. Understanding of the humanitarian architecture.

Functional Skills
IT-Computer Literacy
CO-Drafting and Documentation
SP-CAD 3D modeling for Settlement Analysis (eg. Infraworks Civil 3D)
SP-Shelter and Infrastructure Coordination
*SP-Autocad for Settlement Planning
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

Knowledge of UNHCR shelter standards as well as standards related to protection environment and land use. Knowledge of a range of shelter assistance options including sensitivity to cultural and gender specific needs to ensure that the social and cultural background of affected population is considered while designing and developing shelter options.

Contribute to the facilitation and coordination of shelter activities within the shelter team actively participation in technical need assessment and participatory assessments. Collaboration and coordination with other units local authority and other shelter infrastructure stakeholders. Preference will be given to the candidates with more years of experience in implementing shelter and infrastructure projects.

The selection process may include a written test and candidates may be required to undergo a written assessment.

Ukrainian

English

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for specific duty stations please visit this link:

The United Nations High Commissioner for Refugees (UNHCR) has been present in Ukraine since 1994 and substantially increased its presence and response after the full-scale invasion of Ukraine in February 2022. The geographical presence within Ukraine has significatively expanded to deliver the emergency response. The country office is located in the capital Kyiv and sub- and field offices are currently located in Dnipro Kyiv Lviv Odesa and Kharkiv.

The war in Ukraine has caused death and suffering on a dramatic scale. In 2025 more than 12.7 million people are in urgent need of humanitarian assistance and protection according to the 2025 Humanitarian Needs and Response Plan. Some 3.7 million people are internally displaced while around 6.8 million refugees from Ukraine are recorded across Europe and beyond. Some 75000 people including some of the most vulnerable notable older people and people with disabilities live in collective sites spread across the country. Ukraine also hosts asylum-seekers and refugees and is home to thousands of people who are stateless or at risk of statelessness.

The massive destruction of civilian infrastructure with the energy sector being particularly targeted has made life extremely challenging for millions of people who have lost their homes and livelihoods and has severely disrupted access to electricity water heating as well as critical services including healthcare education and social protection services. Humanitarian access continues to be hampered particularly in frontline areas as well as to areas under temporary occupation of the Russian Federation. Civilians remain exposed to serious risks to their physical security and integrity particularly in eastern and southern regions of Ukraine. The risk of GBV including sexual violence continues to prevail alongside family separations loss of housing and properties as well as identity and civil documentation. Populations displaced or otherwise affected by the war live in situations of deprivation following the loss or damage of their housing loss of income and often become dependent on an overstretched social protection system.

The Government of Ukraine maintains a strong lead role in responding to the needs of its population and UNHCR supports the Government and its central and local institutions to provide protection shelter/housing cash and in-kind assistance to displaced and other people impacted by the war. Currently UNHCR has MOUs with five-line ministries the First Ladys foundation as well as the Office of the Ombudsman 19 regional state administrations and agreements with 14 partners to deliver assistance and support the localization of the response.

Under the leadership of the UN Humanitarian Coordinator UNHCR operates as part of the Inter-agency humanitarian response working in close coordination with local authorities and humanitarian partners. UNHCR is leading three clusters - Protection Shelter and NFIs and CCCM. The strategic orientation of UNHCRs response is to reach people particularly those with specific vulnerabilities who remain in frontline and heavily affected areas with immediate relief while supporting displaced people and those who have remained in their homes or returned with protection advice housing support livelihoods advice and cash assistance to enable their recovery and attainment of durable solutions.

Protection needs to be truly at the center of this response as the highest critical needs of the population caused by the international armed conflict are in the area of protection. Since Ukraine is a highly sophisticated country with a strong government leadership and well-established administrative social protection and digital systems it is essential to design and deliver UNHCRs protection programs in a way which simultaneously addresses immediate needs and supports the further development of sustainable and inclusive national protection systems.

With the EU having voted to confirm Ukraines accession to the EU at the end of 2023 Ukraine will also embark on a series of substantial and long-term reforms in numerous sectors including justice and home affairs which presents an opportunity to contribute to strengthened and more inclusive protection asylum and statelessness reduction systems. Working closely with government authorities local community representatives and partners from the embassies UN civil society and international financial institutions amongst others is thus key to ensuring that UNHCRs response is closely aligned with and complementary of national and local strategies and recovery plans.

As the war continues new urgent humanitarian needs are created every day alongside protracted ones and peoples and communities efforts to recover and rebuild their lives in war-torn communities. Among the IDPs and refugees from Ukraine the majority express a hope and desire to return to their homes as soon as the security situation allows. The protection needs of the population thus need to be analyzed and addressed both from a humanitarian as well as from an early recovery and durable solutions perspective with UNHCR playing a leading role in this work.

Nature of Position:

The Assistant Shelter Officer provides support in carrying out comprehensive sectorial needs assessments in liaison with other relevant UNHCR sectors such as protection programme administration and supply. The incumbent will assist in the day to-day operations of all shelter construction and general infrastructure projects within the Area of Responsibility (AoR) ensuring that works proceed as designed and comply with established standards and procedures throughout the project cycle.

Assistant Shelter Officer maintains close and regular contact with technical and non-technical personnel of shelter sector members country office shelter team national and international NGOs SNFI cluster and Government authorities. The Assistant shelter officer normally reports to a more senior shelter colleague.

The incumbent assists the supervisor in ensuring shelter & infrastructure responses within the AoR evolve according to the changing nature of the situation progressively working towards durable solutions and drawing from sustainable local building practices and materials. S/he provides technical assistance in general infrastructure planning design construction monitoring and reporting. The Assistant Shelter Officer participate in coordination and management of UNHCRs shelter and infrastructure interventions in a timely cost-effective inter-sectoral manner providing adequate delivery of technical interventions and services to support operational needs. Work with the Shelter partners UNHCR contractors SNFI cluster government authorities and counterparts to ensure strong coordination and partnership in implementation of shelter and infrastructure projects.

Within an urban context it is essential that shelter responses take into consideration urban planning strategies including an analysis of residential areas housing affordability and availability. In addition regardless of the context shelter assistance should at all times minimize the risk of harm eviction exploitation and abuse overcrowded living conditions limited access to services and unhygienic conditions. Special attention must be given to the environment and low carbon approaches attention to material selection through sustainable means to ensure a green approach to shelter delivery.

Security:

The international armed conflict in Ukraine is ongoing and the Russian Federation Armed Forces temporarily occupy parts of Donetsk Luhansk Kherson and Zaporizhzhia regions. The frontline is the primary area of kinetic military operations particularly in the eastern and southeastern regions and north of Kharkiv. Cruise missiles ballistic missiles aero-ballistic missiles and unmanned aerial vehicles (UAVs) have been targeting vital civilian and military sites including airports since the start of the invasion. As a result commercial air travel is suspended and vehicles and trains are the only modes of transportation. Since 2023 there has been an increase in attacks targeting civilian infrastructure throughout the country.

Whilst the UN has not been targeted directly the threat of collateral damage continues to remain in place with cases of UNHCR IPs reporting collateral damages and several humanitarian workers recorded as been killed and injured since the start of the full-scale invasion. The UN Security Management System (UNSMS) applies a comprehensive Security Risk Management (SRM) process to identify security threats and evaluate risk levels. The security risk levels are regularly reviewed. Currently the most significant threats and hazards are associated with the international armed conflict with current risk levels ranging from high to Very High or Unacceptable in areas with ongoing hostilities.

This has resulted in a decrease of humanitarian space making it difficult and sometimes impossible to access people in need in frontline areas. When assessing risk levels the security personnel and the UNHCR Representative as part of the countrys Security Management Team adhere to the SRM process as defined by the UNSMS. In general the projected risk level in all three SRM areas where the UN/HCR operates is High.

Therefore applicants for positions in Ukraine should be prepared to work in a highly dynamic security environment where unexpected events occur frequently. Air raids are common and staff may be required to work from bunkers or underground car parks metro stations and other locations for extended periods. Power and water outages are to be expected and will make life more challenging during the winter months. Depending on the evolution of the war disruptions to public services such as shops banks and restaurants may occur. Curfews are in place throughout the country and mission travel must be authorized by the Representative or designated managers subject to the completion of mandatory BSAFE SSAFE and IFAK training and security clearance procedures. Private trips within the country are prohibited for international staff.

The Field Security Unit works closely with UNDSS and other interlocutors of the UNSMS to ensure that program activities can be implemented within the acceptable level of risk by following the required measures and procedures set up and approved by the Designated Official. Due to the countrys evolving operational and security environment UNHCR needs to maintain strong security contingency preparedness supporting its mandate of providing protection and assistance to people in need.

Additional Qualifications

Skills

CL-Needs Assessment and Response Analysis CL-Shelter and Settlement Technical Guidelines and Standards SP-Shelter and Infrastructure Coordination SP-Site Assessments and Technical Feasibility Studies

Education

Bachelor of Arts: Architecture Bachelor of Arts: Civil Engineering Bachelor of Arts: Construction Management

Certifications

Architecture - Other Civil Engineering - Other Project Management - Other

Work Experience

Competencies

Accountability Analytical thinking Client & results orientation Commitment to continuous learning Communication Empowering & building trust Judgement & decision making Organizational awareness Political awareness Teamwork & collaboration Technological awareness

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Additional Information

Functional clearance

This position requires Functional Clearance