Executive Assistant â Superintendents Of Education
Executive Assistant â Superintendents Of Education
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Job Description
The Nipissing-Parry Sound Catholic District School Board
invites applications for the position of:
EXECUTIVE ASSISTANT SUPERINTENDENTS OF EDUCATION
Full-time Permanent
Non-union position
Effective immediately
Reporting to and under the direction of the Superintendents of Education this position plays a key role in providing administrative support in the efficient operation of the offices of the Superintendents of Education.
Duties and Responsibilities:
- Perform administrative and clerical services for the Superintendents of Education working in a fast-paced professional workplace including: reception duties; scheduling and organizing meetings and appointments; assistance with the preparation of agendas/minutes correspondence presentations and reports.
- Respond to direct enquiries and sensitive issues and provide assistance to school staff students parents and community organizations in accordance with established Board procedures and guidelines and act as a liaison between the superintendents office and internal and external stakeholders.
- Facilitate effective and collaborative communication between internal departments schools parents communities and external agencies by responding to and making inquiries independently.
- Coordinate and support the Superintendents with recruitment processes in collaboration with our Human Resources Department.
- Design/maintain statistical databases for the Superintendents and prepare timely and accurate reports/documents.
- Research policies reports and other information and prepare summaries and/or special statistical reports as required.
- Work collaboratively across the Central Board Office departments to provide administrative support.
- Assist with monitoring department budgets.
- Play a lead role in the organization of system events (e.g. professional development sessions meetings events etc.).
- Perform other related duties as assigned by the Superintendents of Education.
Qualifications:
- Excellent understanding of Catholic Education and the system vision and commitment to student learning.
- Post-Secondary graduate with a diploma in Administrative Studies.
- Minimum of 5 years of experience in an Administrative Assistant role.
- Proficiency in Microsoft Office Suite (including Word Excel Outlook PowerPoint) SharePoint and Google Suite and experience working with web-based business and office applications.
- Initiative to remain current with changing technologies tools and practices used in a modernized 21st century office environment.
- Demonstrated professional ethics a high degree of initiative independence and good judgment.
- Proven ability to maintain discretion with confidential information.
- Exceptional problem solving conflict resolution time management and organizational skills.
- Superior interpersonal analytical oral and written communication skills.
- Working knowledge of relevant policies and legislation (e.g. Freedom of Information and Protection of Privacy Act Education Act) would be an asset.
- Ability to work evening hours as needed.
- A valid drivers license and own vehicle is an asset.
If you possess the qualifications we are seeking we invite you to apply via Apply To Education posting number. Qualified applicants are invited to submit a cover letter resume a satisfactory Criminal Background Check with Vulnerable Sector Screening the names and contact information of three professional references which can include one written employment related reference. Applications will be received via Apply To Education until 4:30 p.m. on June 23 2025.
Shawn Fitzsimmons
Chair of the Board
Paula Mann
Director of Education
In accordance with the Municipal Freedom of Information and Protection of Privacy Act personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes. The Nipissing-Parry Sound Catholic District School Board is committed to diversity and inclusion. Please contact our Human Resources Department via email at or via telephone at ext. 31215 prior to the postings closing date should you require any accommodation during the recruitment process.
The Board would like to thank all applicants for expressing an interest in this position however only those applicants selected for an interview will be contacted.
Nestled between beautiful Lake Nipissing and Trout Lake the city of North Bay is only a 90-minute drive north of Muskoka. To learn more about our growing community one that offers both urban and country living visit
Employment Type
Full-Time
