Litigation Legal Assistant

SUMMARY

Job entails managing all administrative tasks associated with state and federal civil litigation. These tasks generally include preparing and editing correspondence and legal documents maintaining paper and electronic files correspondence updating client systems legal billing fielding calls from clients borrowers and other outside parties. The position requires substantial coordination with other legal assistants paralegals and attorneys in a multi-disciplinary team environment.

RESPONSIBILITIES

• Drafting preparing proofreading and formatting memoranda correspondence legal notices deeds assignments financial transactions and various other legal documents.
• Ensuring the effective and timely delivery of outgoing mail messenger deliveries overnight deliveries and document recordings/retrievals.
• Maintaining a busy calendar and follow-ups.
• Fielding calls from borrowers clients and other outside parties in a courteous and effective manner.
• Ensuring timely courteous and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Providing exceptional customer service to clients at every level of interaction including timely client status updates and follow-up on outstanding documents and/or services.
• Consistently and accurately update the firms internal case management system as well as all client systems.
• Providing support to attorneys in a high volume time sensitive atmosphere.
• Performing other duties and responsibilities as needed.

EDUCATION EXPERIENCE & SKILLS

• Bachelors or associate degree and/or 1-3 years relevant administrative/legal work experience
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrower clients attorneys other internal employees and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Familiarity with case and document management software
• Experience with systems such as LoanSphere Tempo and others is preferred.
• Good understanding of the legal process surrounding foreclosure real property and title preferred.
• Experience with review of title reports and identifying chain of title issues preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is frequently required to sit talk or hear. The employee is occasionally required to stand walk use hands to finger handle or feel; reach with hands and arms and stoop kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate.

We offer a comprehensive compensation package which includes a salary commensurate with your experience and accomplishments.

If you possess the requisite qualifications and are seeking the challenge of working in a growing firm please submit your resume in confidence.

All applicants applying for U.S. job openings must be authorized to work in the United States.

**Because of the high volume of calls received only qualified candidates will be contacted for consideration***.

If you are interested in this position please email your resume to

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.