Accounts Payable Procurement Specialist

Commissioner Rodney Ellis

There are four precincts in Harris County. The four elected commissioners along with an elected county judge serve as members of Harris County Commissioners Court the administrative head of the countys government. Commissioner Rodney Ellis represents the constituents of Precinct One.

With approximately 1.17 million residents Harris County Precinct One is a diverse urban precinct that covers 363 square miles. Precinct Ones multi-racial multi-ethnic population is roughly 33 percent African American 38 percent Latino 21 percent Anglo 6 percent Asian and 2 percent other or multiple races. Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precincts territory includes a large section of Downtown Houston including the Downtown Harris County Courthouse Complex Toyota Center Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College Rice University Texas Southern University the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks 10 community centers numerous hike-and-bike trails three maintenance service centers and several area offices all of which provide an array of services to Precinct One residents.

The Mission of the Office of Commissioner Rodney Ellis

Commissioner Rodney Ellis Office is committed to becoming a national model for delivering responsive public service that utilizes inclusive innovative and collaborative approaches to improve the quality of life advance equality of opportunity and promote the fair treatment of all people in Harris County. Key Ares of focus for our organization include but are not limited to:

• Advancing more effective fair and equitable criminal justice system.

• Furthering economic justice equity and opportunity for all Harris County residents especially those often and historically left behind by government programs.

• Ensuring equitable outcomes in health and access to quality affordable healthcare

• Fighting for environmental and climate justice that keeps all communities safe and healthy.

• Equitably investing in developing and maintaining resilient infrastructure and transportation for the 21st century

• Building and defending voting rights and a democracy that ensures equitable representation.

• Progressing equity and social and racial justice as common threads through all areas of public policy and public service.

What you will do at Precinct One

Under Supervision of the AP Supervisor the AP Procurement Specialist assesses and reports on the financial performance completes accounts payable functions and procures goods and services needed for the successful operation of the Office of Commissioner Rodney Ellis (OCRE).

Essential Duties and Responsibilities

• Process Accounts Payable and Purchasing related items to ensure payments are made on time and OCRE is in good standing with Harris County and the Prompt Pay Act.
• Review the budget and manage purchase orders to ensure that the purchase requests align with the fiscal year budget.
• Review Harris County contracts for OCRE compliance
• Collaborate with department end users to provide support in obtaining quotes for purchase requests
• Submit requisitions to obtain purchase orders for operational services construction and supply purchases
• Coordinate with the Harris County Purchasing Department to ensure requisitions are complete accurate and timely.
• Monitor PO Balance report to ensure proper funding for invoices
• Review invoices in AIP and distribute to departments for approval.
• Obtain approval from stakeholders to process invoices in the ERP System.
• Create receipts for approved invoices within a 4-day SLA period.
• Process Urgent Payment Requests.
• Communicate with suppliers end users and auditors to complete the invoicing process.
• Review and resolve items on the Aging Items Report
• Monitor the AP/Procurement Helpdesk Email and provide support for inquiries directed to the AP and Procurement teams
• Support OCRE with MWBE vendor outreach and utilize the Harris County Diversity
• Monitoring System to identify opportunities for onboarding MWBE-certified vendors
• Oversee supplier setup and vetting process for the precinct.
• Administrative support for Amazon Business Account
• Other duties as assigned

Harris County is an Equal Opportunity Employer If you need special services or accommodations please call or email . This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Position Type and Typical Hours of Work:

• Full-time Regular
• Monday - Friday