Insomniac - Project Manager, Site Production

Job Summary:

WHO ARE YOU

Do you enjoy dance music Do you excel at stage production coordination Then youre in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the production space. Is this you Read on

WHO ARE WE

Insomniac produces some of the most innovative immersive music festivals and events in the world. Enhanced by state-of-the-art lighting pyrotechnics and sound design large-scale art installations theatrical performers and next generation special effects our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10000 concerts club nights and festivals for seven million attendees annually across the globe. Since its inception Insomniacs events have taken place in 13 countries across five continents. The companys premiere annual event Electric Daisy Carnival Las Vegas is the worlds largest dance music festival and attracts more than 525000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Stage Production Project Manager to join the Stage Production team in Los Angeles. We are seeking a Stage Production Project Manager to support the functions of Insomniacs Stage Production Department. This position reports to the Stage Producer. This is not a remote position.

RESPONSIBILITIES

Become familiar with stage drawings specifications and other documents concerning assigned projects

Build and evolve production folders for each festival

Maintain vendor database with regular updates

Update and manage Stage production dropbox

Take notes and relay tasks from stage production-related meetings

Update and distribute music & staging guides calendars vendor sheets crew sheets design due dates etc.

Arrange and coordinate all US visas needed for Insomniac

Coordinate/track shipping schedules and send warehouse shipping list

Manage and execute show advancing and scheduling with vendors and stage managers (machinery labor power offices credentials meals parking radios vehicles barricade internet fencing photo lifts quartermaster items travel etc)

Review red-line and approve submitted advances

Coordinate & distribute stage drawings engineering pixel maps lighting plots/patch audio plots SFX plots from vendors

Send stage managers stage designs schedules and all other necessary relevant info

Send stage vendors the stage schedules and coordinate any scheduling discrepancies

Maintaining Executive Producers calendar working with other executive assistants in scheduling and setting site visits meetings and issuing reminders

Attend site visits with Executive Producer attend meetings and produce digital minutes/reminders e.g. stage production meetings Fire Marshall county venue officials etc

Collect Stage Engineering & Fire Certs for all stages and structures

Submit Engineering to County pay for and obtain event permits

Coordinate writing of SWAP and other documentations

Work with Stage Producer and Technical Production Manager to advance technical riders with artists & agents and collate information into stage specific folders

Assist with various artist correspondence with artists such as SFX allocations additional SFX ordering LD/ VJ programming sound check scheduling artist NDAs watermarked stage drawings etc

Assist with writing and distributing artist production packs for Artists

Collate and print stage production packs for stage managers and DJ techs

Collate artist backline/ DJ gear/ power / crew needs

Liaise with talent department and artist relations

Provide Executive Producer support with expenses travel and entertainment booking

Collect P-card and T&E card receipts submit expenses regularly

Gather production vendor quotes/invoices in order to forecast/finalize budgets

Collect submit track and store invoices

Track down all custom video content

Collaborate with Entertainment Dept. to discuss stage access for performers

Track and submit guest list requests for the Stage Production Dept

Send stage photo requests

Execute day to day tasks as needed

On-Site

Print all office items and Stage Manager items (SWAPs emergency messages set times etc)

Build out & purchase items for production kits

Monitor sizes and placements of structures stages FOH fencing barricade etc.

Routinely check all stages and site builds to ensure accuracy and safety handle rush purchases for all last minute stage/site needs

Meet with stage managers and vendors before show see what stage elements need to be fixed or changed

Take notes in real-time for After Action Report

Track & collect all production items used or lent & return to site ops

Pack up road cases/road packs

Collect all notes from stage managers for After Action Report post-show

International Shows

Collect and track travel lists

Send out collect compile and distribute department & vendor riders/advances

Build out and confirm Insomniac International Riders (office spaces & their locations vehicles power internet tables chairs translators etc)

Manage operate and distribute all show advancing & scheduling needs for all departments (credentials meals parking radios vehicles machinery labor power comm offices artist rooms barricade internet photo lifts etc)

Handle all Production & Operations needs (determine radio channel stacks credential types/access/distribution catering meal times and menus security needs & concerns photo & film credentialing/access artist relations assistance stage production site operations health and safety etc)

Obtain visas (determine visa processes & timelines with partners collect passport information from all staff distribute & collect all necessary paperwork coordinate consulate deliveries etc)

Book track and manage all travel (flights hotel ground transportation to and from airport / to and from venue)

Track trucking/freight/load-unload schedules

Coordinate production meetings pre-show and during show

Print and distribute all necessary office information

Be the production/operations catch-all answer and solve all show needs for all departments and vendors

Manage and assist Guest List operations (build & share guest list template update and distribute create and send out guest list confirmations assist operation)

Coordinate accounting reimbursables assist with settling all departments involved

Set up After Action meeting Collect all notes

QUALIFICATIONS

2 years experience with festival production and operations

Excellent organizational skills

Detail-oriented and able to coordinate multiple work streams under deadline pressure

Ability to take initiative problem solve and perform research

Knowledge of the principles of target marketing

Extensive knowledge of Microsoft Office programs particularly MS Excel and PowerPoint

General knowledge of live entertainment and Insomniac brands/shows

Knowledge of concert promotion and live event business is a plus

Some travel may be required

WORK ENVIRONMENT

Must be able to tolerate loud noise levels & busy environments

May work in drastic temperature climates

Must be willing to work during evening and weekend hours as required to meet deadlines

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations enjoy new experiences and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over) ancestry color religious creed (including religious dress and grooming practices) family and medical care leave or the denial of family and medical care leave mental or physical disability (including HIV and AIDS) marital status domestic partner status medical condition (including cancer and genetic characteristics) genetic information military and veteran status political affiliation national origin (including language use restrictions) citizenship race sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression sexual orientation intersectionality or any other basis protected by applicable federal state or local law rule ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so including reasonable accommodations related to pregnancy in accordance with applicable local state and / or federal law. As part of its commitment to make reasonable accommodations Insomniac also wishes to participate in a timely good faith interactive process with a disabled applicant to determine effective reasonable accommodations if any which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available including promotion from within employee referrals outside advertising employment agencies internet recruiting job fairs college recruiting and search firms.

Hiring Salary Range: $70000.00 - $85000.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidates education training and experience as well as the positions work location expected quality and quantity of work required travel (if any) external market and internal value including seniority and merit systems and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law a potential new employees salary history will not be used in compensation decisions. If this position is not based in California the compensation range will vary.