Intern – Safety Assistant

Position Summary

The Safety Assistant Intern provides administrative support to the Safety and Risk Department assisting with data gathering analysis reporting and maintaining documentation and filing systems.

Essential Duties and Responsibilities

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Other duties may be assigned.

• Create and maintain digital filing systems for injuries accidents training records and vehicle compliance.

• Review documentation to ensure required training records and reports are complete accurate and submitted per established procedures.

• Assist the Safety and Risk Director with New Hire Orientation.

• Order and maintain safety supplies including PPE and uniforms.

• Maintain all DOT records and reports as required by federal state and local regulations.

• Maintain Driver Qualification files and other required records for all DOT employees.

• Conduct regular audits of driver MVRs.

• Update training materials and videos to reflect current company branding.

• Collaborate with other departments and provide clerical support as needed.

Competencies

• Communication: Listens well expresses ideas clearly (both verbally and in writing) keeps others informed and selects appropriate communication methods.

• Customer Service: Displays courtesy and sensitivity manages difficult situations meets commitments and responds promptly to customer needs.

• Dependability: Follows instructions keeps commitments meets attendance guidelines and takes responsibility for actions.

• Planning & Organization: Plans effectively prioritizes tasks sets goals uses time efficiently and adapts to changes.

• Quality Focus: Fosters a focus on quality improves processes measures outcomes and applies customer feedback.

• Use of Technology: Adapts to new technologies keeps technical skills up to date troubleshoots and leverages technology to enhance productivity.

Qualifications

Education and Experience

• Proficiency in Microsoft Word Excel and PowerPoint required.

• OSHA 10 or 30 preferred (can be provided upon hire).

Language Ability

• Able to read and interpret safety rules operating instructions and procedure manuals.

• Able to write routine reports and correspondence.

• Able to speak effectively before groups.

Mathematical Ability

• Able to add subtract multiply and divide in all units of measure using whole numbers fractions and decimals.

• Able to compute rates ratios and percentages and interpret bar graphs.

Reasoning Ability

• Able to apply common sense understanding to carry out instructions and solve problems in standardized situations.

Computer Skills

• Proficient in Microsoft Office Suite.

Certificates and Licenses

• None required.

Supervisory Responsibilities

• None.

Work Environment

• Noise level is usually moderate.

• Reasonable accommodations may be made for individuals with disabilities.

Physical Demands

• Regularly required to sit.

• Frequently required to use hands to handle or feel and to talk or hear.

• Occasionally required to stand and walk.

• Must occasionally lift and/or move up to 10 pounds.

• Specific vision abilities required: close vision.

Additional Information

This job description is not an all-inclusive list of duties and standards. The intern will follow any other instructions and perform other duties as assigned by the supervisor.

Required Experience:

Intern