Contract Specialist I or II - Procurement
Contract Specialist I or II - Procurement
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$ 61500 - 83100
1 Vacancy
Job Description
Level I - Full Salary Range: $55900 - $75500 Annually
Anticipated Hiring Range: $55900 - $657000 Annually
Level II - Full Salary Range: $61500 - $83100 Annually
Anticipated Hiring Range: $61500 - $72300 Annually
Why do I see two salary ranges
The City of Greeley in compliance with Colorado state law includes a salary range for all positions posted. This law is intended to improve wage transparency. The City of Greeley in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time) as well as the anticipated hiring range (the range within which the City anticipates making an offer). The actual offer extended will be based on your years of relevant experience education certifications and potentially other factors.
City of Greeleys Total Rewards
The City of Greeley is proud to offer a robust benefits package in addition to your wages. This package includes health and wellness retirement savings discounted access to Greeley facilities and more.
Benefits: This position is benefit eligible. Please view our benefits guide here.
City of Greeley: Work Live and Play in Greeley: Summary:
The City of Greeley is seeking a Contract Specialist I to join the Purchasing team in the Finance Department. The Contract Specialist reports to the Assistant Purchasing Manager and provides a variety of functions related to citywide procurement of goods services and construction through different solicitation options for the City of Greeley by providing independent contracting support for department contracts RFP issuance competitive Bid processes and overall contract management functions . The successful incumbent will perform full lifecycle of contracting functions of the procurement process including developing and supporting processes for hiring architects and engineers from bidding to project close.
Experience Knowledge Skills:
Minimum Requirements:
All Levels:
High school diploma or equivalent.
A valid unrestricted Colorado drivers license.
Level I:
At least one (1) year of general purchasing experience.
Level II:
In addition to previous requirements an Associates degree (two-year degree) or certification program of comparable length (i.e. Purchasing Professional (CCP) Certification).
Three (3) years of experience in government or private industry finance business procurement or contracting.
Three (3) years of experience in Governmental procurement.
Preferred
Level I:
- At least one (1) year of experience in government or private industry in finance business procurement or contracting.
Level II:
- Bachelors degree in finance business purchasing or a related field or a certification program of comparable length (i.e. Purchasing Professional (CCP) Certification).
- Three (3) to five (5) years of governmental procurement experience is preferred.
- Understanding of government procurement requirements and best practices.
A combination of education experience licensure and certifications that demonstrates the ability to successfully perform the job responsibilities may be considered by the hiring authority.
Knowledge Skills and Abilities:
Knowledge of the business and organizational structure of Colorado municipalities.
Knowledge of procurement laws.
Ability to write reports business correspondence and procedure manuals.
Collaboration skills including the ability to work with others from different areas and backgrounds to reach a common goal.
Ability to work within defined policies principles and department objectives and limits set by professional standards to achieve work.
Computer skills includingthe ability to utilize Microsoft Office programs (i.e. Word Excel PowerPoint Outlook etc.) Adobe Oracle DocuSign COGNOS RMBS andthe willingness to learn and experiment with new software and systems.
Interpersonal skills including the ability to facilitate interaction communication and teamwork between others
Oral written and listening communication skills including the ability to accurately interpret what others are saying and convey messages information concepts and details accurately and clearly.
Organizational skills including the ability to set and meet goals and deadlines manageappointments create schedules coordinate and facilitate meetings and make decisions.
Ability to work under pressure manage multiple concurrent and competing tasks and responsibilities and adapt to changing priorities while maintaining personal effectiveness.
Ability to prioritize work meet deadlines and stay on task when completing special projects and daily assignments.
Ability to work independently with minimal supervision and reliable professional judgment as well as collaboratively with a team to achieve desired results.
Ability to maintain a strong work ethic positive problem-solving attitude and enthusiasm for the work performed.
Ability to self-start and take initiative in completing daily tasks and special projects.
Ability to focus on activities that have the greatest impact on meeting work commitments.
Ability to make commitments and decisions which are significant to the organization that involve multiple disciplines and have long-term internal and external effects.
Ability to establish and maintain partnerships with a variety of internal and external constituencies.
Ability to communicate and work effectively with individuals from diverse backgrounds cultures and ages
Ability to navigate a complex political environment.
Customer service skills including the ability to actively listen address customer needs defuse tense situations and maintain an open flexible and friendly demeanor.
Demonstrated organizational multi-tasking and detail-oriented skills.
Ability to develop compelling recommendations for policies and procedures modifications.
Ability to identify or assist in identifying alternative solutions to issues or situations as they occur.
Ability to implement a variety of procurement regulations procedures and policies of the Purchasing Division in accordance with City ordinances state statues federal regulation and generally accepted public purchasing guidelines.
Ability to make commitments and decisions which are significant to the organization that involve multiple disciplines.
Essential Functions:
Discusses upcoming projects with project managers director or city engineer and plan accordingly.
Communicates contract policy and practice.
Analyzes contract requirements special provision terms and conditions to ensure compliance with ordinances.
Reviews and discusses change orders; analyzes options for change orders.
Develops and maintains a system for creating editing storing monitoring administering and managing all new and renewable contracts.
Guides assists and trains department personnel in purchasing to questions and/or issues concerning the public outside agencies vendors and other City personnel.
Conducts bid openings which requires a professional demeanor. Checks for responsiveness and compliance.
Oversees pre-bid conferences which requires knowledge of contract provisions in order to respond to questions from the bidders.
Oversees and participates in vendor interviews for major projects; conducts meetings with vendors to discuss bid opportunities or to resolve issues with solicitations or standing contracts.
Prepares documents for Bids RPFs and SOQs including contract routing through DocuSign ensuring all bonds and contracts are properly signed.
Works with City Legal staff to ensure all new laws are properly incorporated into the Citys purchasing documents.
Writes and implements a variety of procurement regulations procedures and policies of the Purchasing Division in accordance with City ordinances state statutes federal regulations and generally accepted public purchasing guidelines.
Keeps abreast of changes in legislation affecting purchasing.
Follows and adapts to changes in legislation affecting purchasing and knowledge of applicable procurement laws.
Identifies or assists in identifying alternative solutions to issues or situations especially with complex projects.
Develops diversified sources for purchasing supplies and equipment
Stays current with trends regional and national purchasing groups such as Rocky Mountain Government Purchasing and the National Institute of Governmental Purchasing Association.
Stays current with all of the cooperative bids such as US Commodities State Bids and all other available options.
Clarifies scope of work evaluates bids and RFPs project close outs.
Administers purchase orders and invoices.
Evaluates proposals purchase orders and appeals.
Answers questions about purchasing processes discusses different scenarios for bid situations.
Problem solving and decision-making: incumbent is expected to solve a variety of problems in situations where there are substantially diversified procedures specialized standards and only limited standardization.
Supervisory Responsibilities: N/A
Travel: This position will have minimal incidental travel up to 10% required.
Work Environment:
Work is primarily performed in an office environment.
The City of Greeley has established a formal telework policy that allows eligible positions in coordination with their Departments management team an opportunity to incorporate a component of remote work into their working schedule. This position is eligible for consideration to work remotely within the State of Colorado under the Citys telework policy.
Physical Requirements:
While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or hear.
The employee is occasionally required to stand.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision peripheral vision depth perception and ability to adjust focus.
Vision enough to read computer keyboards reference books and other written documents.
Communication skills sufficient to convey information to the public via telephone and in person.
Manual dexterity sufficient to accurately input retrieve and verify work assignments.
EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: .
Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test a background and national sex offender search a motor vehicle record search and for some positions a physical demands evaluation. For more information about City policies and practices during the recruitment process including but not limited to EOE Reasonable Accommodation and pre-employment screenings please visit our career page HERE.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
