Office Assistant
Office Assistant
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Job Description
Join our growing HVAC company as a Part-Time Office Assistant! Were looking for a dependable organized individual to help keep our operations running smoothly. Duties include scheduling service appointments handling customer calls and emails managing technician calendars processing invoices and payments and assisting with basic office tasks. This position offers advancement and growth and can lead to a full-time work schedule.
Responsibilities:
- Schedule sales service and installations.
- Answer multi-line phones and provide outstanding customer service.
- Dispatch service technicians.
- Place orders with vendors as directed.
- Maintain the filing system.
- Prepare daily deposits and post daily deposits against accounts receivable.
- Call on Accounts Receivable for collection purposes.
- Maintain a filing system.
- Provide daily and weekly reporting to the Office Manager and or Owner as directed.
- Invoice installation jobs and time and material work.
- Maintain Job Log and set up newly sold jobs per the companys stated procedure for establishing new jobs.
- Process customer financing.
- Update job files and billing records with change orders price time and materials if necessary.
- Order and or file extended warranties.
- Assist office manager and or owner with written correspondence to vendors & customers as needed.
- Complete required operations and reports as directed.
- Process checks for payment against Accounts Payable and Notes Payable maintaining a good credit standing.
- Maintain all co-op programs offered to the company.
- Maintain a check register daily.
- Purge old files periodically to archive.
- Manage the administrative staff to ensure the timeliness of completion.
- Maintain all insurance data including policies certificates of insurance vehicle insurance etc.
- Credit approval for new contractors and service customers setting up accounts.
- Reconcile all Balance Sheet accounts at month end and update General Ledger with the Accountants adjustments.
- Any other reasonable duties as requested or assigned.
Qualifications:
- Customer service skills
- Able to answer multi-line phones
- Ability to multi-task and maintain organization
- Efficient with Microsoft Programs
- Computer skills
- High school diploma or general education degree (GED)
- Reliable and dependable
- Efficient with QuickBooks Desktop
Job Type:MondayFriday Part-time afternoon availability needed Friday is required
Job ID:19217
Wage:$15-20/hr.
Call A2Z Personnel in Hamilton or Stevensville for information regarding this position or to ask about our benefits which include health coverage retirement savings and personal paid time off. A2Z Personnel is an equal opportunity employer and is committed to promoting a diverse workplace.
Qualified applicants are considered for employment without regard to race color national origin age physical or mental disability marital status religion creed sex sexual orientation political beliefs or other characteristics unrelated to the skills and abilities required for a job performance. The agency provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the selection process. No applicant will be penalized as a result of such a request. For more information view the Equal Employment Opportunity Poster and Americans with Disabilities Act Notice or visit:
Employment Type
Part-Time
Key Skills
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