Special Events Manager
Special Events Manager
Posted on :
07-06-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Yearly Salary
$ 88035 - 107007
Vacancy
1 Vacancy
Posted on :
07-06-2025
Job Description
General Position Summary
Job Number 2025-00098
KCLS is seeking a Special Events Manager to lead the strategy planning and execution of fundraising events community gatherings and celebrations to generate critical revenue in support of the KCLS Foundations mission.
In this position youll have the opportunity to:- Produce major fundraising events such as the annual Literary Lions Gala and Live Pages events as well as community gatherings and celebrations for donor and volunteer stewardship.
- Design plan and execute all creative logistical and fundraising aspects of KCLS Foundations signature events
- Engages and maintains relationships with authors artists/talent volunteers and businesses who participate in events
Applicants must attach a current resume and cover letter which addresses why they are interested in the position and how they meet the qualifications listed.
About King County Library System (KCLS):
KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.5 million diverse patrons providing an unparalleled collection of library materials resources technology services and programs.
Approximately 1000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach programs and virtual assistance. Our service area includes cities towns tribal lands and unincorporated districts of King County with the exception of the city of Seattle.
From a 2021-2022 comprehensive Diversity Equity and Inclusion (DEI) Assessment Demographics and Language Report of the more than 1.5 million residents who live within the KCLS service area almost half identify as Black Indigenous or People of Color (BIPOC). Moreover roughly one-third of the KCLS community speaks a language other than English as their first language.
The King County Library System values the diverse perspectives lived experiences and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply including BIPOC (Black Indigenous and other people of color) immigrants refugees women LGBTQIA individuals with disabilities veterans etc.
KCLS welcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire.
Need an accommodation to apply or interview Call or email.
KCLS ensures equal opportunities and consideration for all job applicants without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. KCLS does not tolerate discrimination or harassment during any stage of employment including in recruiting hiring promotion termination leave of absence compensation or training.Examples of Duties
Essential Duties
The items listed in this section are the key duties and responsibilities for this job and do not represent an exhaustive list. Our organization is dynamic and therefore duties may change based on business necessity; however any new duties will remain within the scope of the job.- Develops compelling and inclusive events and experiences to engage existing and potential donors sponsors volunteers and partners in KCLS Foundations mission of building community and generating revenue.
- Leads the design planning and execution of all creative logistical and fundraising aspects of KCLS Foundations signature events. Oversees vendor management technology permitting staffing marketing communications committee engagement sponsorship audience development accessibility day-of event management and post-event responsibilities and evaluation.
- Engages and maintains relationships with authors artists/talent volunteers and businesses who participate in events. Develops recognition strategies to ensure time talent and resource contributions are valued and relationships are maintained.
- Supports KCLS Foundation leadership in an annual engagement strategy for corporate partnerships and sponsorships. Executes strategies to grow annual event revenue.
- Establishes networks that invite the next generation of KCLS Foundation donors to co-create and cultivate fundraising events that will initiate engagement for new populations.
- Creates revenue and expense budget proposals for special events and corporate partnerships.
- Monitors and analyzes event return on investment. Ensures accurate tracking and reporting of sponsorship funds and event expenses including invoicing and budget tracking.
- Prepares and delivers compelling customized materials proposals and presentations that communicate KCLS Foundation event goals and key performance indicators to board staff volunteers and potential funding partners.
- Recruits supports and oversees event planning committee volunteers. Manages day-of event volunteers and ongoing office volunteers.
- Negotiates contracts with vendors to support event production and coordination.
- Monitors event industry standards practices and trends to ensure innovation awareness and influence within the events industry and throughout King County.
- Attends and actively participates on various employee and KCLSF Board committees.
- Performs other related duties as assigned.
Core CompetenciesEach KCLS position has job-specific competencies. These competencies describe characteristics needed for optimum performance in the position. In addition there are organizational competencies applicable to all positions at KCLS that encompass the culture and set expectations for how work is performed.
Organizational Competencies- Valuing Diversity
- Customer Focus
- Ethics Values and Judgement
- Professional and Technical Knowledge
Job-Specific Competencies- Communicates Effectively
- Teamwork/Collaboration
- Decision Quality
- Organization and Planning
Desired Minimum Qualification
Education and Experience
The items listed below are the minimum requirements for the job and are relevant to this position. The organization values both work experience and education and realizes that individuals take different paths to acquire knowledge.- Bachelors degree in marketing public relations or related field.
- Three years of experience in planning and executing successful large-scale fundraising events and managing projects that involve multiple dimensions and stakeholders.
- Experience managing a contact database event management software and virtual event platforms.
- Any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position will be considered.
Knowledge and Skills- Understanding of state and city event permitting and requirements.
- Commitment to community and the values of diversity equity and inclusion.
- Effective verbal active listening and written communication skills.
- Critical thinking and sound judgement.
- Build strong relationships and trust quickly.
- Model for customer service mindset and delivery.
- Flexible and adaptive to changing needs.
- Skills working collaboratively with diverse organizations and individuals.
- Highly organized and detail orientedwith the ability to manage a wide array of logistics and details at once.
- Handle confidential and sensitive information with discretion.
- Collaborative relationship-building with internal teams and external partners.
Professional Licenses and Certifications- A valid Washington State Drivers License is required.
Physical Demands & Work Environment
Physical Demands
While performing the duties of this job the employee will:- Constantly sit throughout work shift and occasionally stand and walk. Events require constant stand and walk.
- Will frequently reach out at chest level with hands and arms occasionally reach down to work at desk.
- Constantly use hands in conjunction with frequent finger use. Keyboarding. may be repetitive up to frequently.
- Rotate neck up to occasionally.
- Change tasks depending upon the shift.
- Require extensive close work including use of a computer monitor.
- Occasionally operate foot controls.
- Occasionally lift up to 10 lbs. and seldom lift and carry up to 35 lbs.
- Seldom push or pull carts and wheeled equipment with light force.
Work is performed in a typical office environment and in the community for engagement activities. Work schedule requires early morning evening and/or weekend meetings and activities. Occasional travel within the service area is required. Incumbent may be permitted hybrid telework schedule upon request.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
