Secretary - Chief Information Officer
Secretary - Chief Information Officer
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Job Description
Reports To: Chief Information Officer
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS07
Date Revised: 06-2025
Qualifications:
College hours high school diploma or GED
Experience working with Technology departments a plus
Proficient software experience with MS Word Excel PowerPoint and Visio
Proficient in Time Management Tracking and Financial Systems
Proficient file maintenance skills
Excellent organization communication and interpersonal skills
Initiative and good judgment in working with public employees and administrators
Excellent clerical skills with productivity under pressure
Expertise with copier fax machine and computer operations
Experience with budget and general bookkeeping
Ability to follow procedures with minimal supervision
Work with confidential material
Exhibit strong Public Relations skills
Primary Purpose:
Provide executive assistance and office management for the Chief Informatio Officer
Major Duties and Responsibilities:
- PerformExecutive Assistant duties for Chief Information Officer; draft/prepare correspondence for signature maintain files screen telephone calls maintain calendar process/log mail receiving visitors/patrons.
- Coordinate communications among Chief Officers other departments and campuses.
- Prepare agendas for meetings.
- Assist Chief Information Officer in the preparation of departmental reports and presentations.
- Assists Communication department with information gathering on open records requests.
- Update materials/information in departmental manuals and process guides.
- Inform Human Resources of all technology vacancies.
- Coordinate monthly board agenda items for department and forward report to Board secretary.
- Prepare and enter board document material.
- Contact/schedule applicants; make arrangements for technology interview committees.
- Place orders for supplies materials and equipment.
- Process reimbursement requests for Chief Information Officer.
- Make travel arrangements including hotel accommodations and flights for Chief Information Officer.
Equipment Used:
Personal computer typewriter printer copier calculator and fax machine.
Working Conditions:
Work with frequent interruptions maintain emotional control under stress. Repetitive hand motions. Occasional prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
Chief
Employment Type
Full-Time
