Secretary - 12 month - Athletic Department

Athletic Secretary

Location: Monroe High School
Reports To: Athletic Director
Position Type: 12-Month Clerical Position
Compensation and Benefits: Starting at $18.11/hour for theschool year with an additional $7500 per year for duties exceeding those of a standard 12-month clerical secretary; degree pay certification pay and medical benefits available per the Clerical Master Agreement.

Job Summary:

The Athletic Secretary provides essential administrative communication and operational support to the Monroe High School athletic department. This 12-month position ensures the smooth coordination of athletic activities event logistics and compliance requirements while maintaining open and effective communication with students staff families and the community. The Athletic Secretary supports the districts athletic programs and plays a critical role in maintaining the professional image and day-to-day operations of the athletic department.

Performance Responsibilities:

Athletic Department Operations

• Serve as a district representative at assigned home and/or off-campus athletic events.
• Assist with scheduling practices games officials and facility use.
• Maintain accurate records for physicals eligibility rosters participation and compliance documentation.
• Track athletic department data and develop reports; maintain archives record books and the All-State Wall.
• Coordinate the team photography program and manage photo/media storage.
• Work with Human Resources to onboard and offboard coaching staff ensuring all onboarding steps are complete prior to start.
• Support compliance with MHSAA league and district requirements.
• Performs other related tasks as assigned by the Director of Athletics.

Event & Stakeholder Coordination

• Coordinate event staffing and confirm game-day logistics with all stakeholders including custodial transportation and food service.
• Serve as liaison to internal support departments such as finance grounds and facilities.
• Manage game contracts official scheduling and invoice processing in collaboration with the Finance Office.

Communications & Public Relations

• Maintain and update the athletic department website and social media platforms with schedules announcements and multimedia content.
• Distribute weekly schedules of athletic events to the Monroe community.
• Coordinate all aspects of sports information: game recaps score reporting and press/media notifications.
• Assist with the fulfillment and promotion of sponsorship elements.
• Communicate effectively with students parents coaches and community members.
• Support organization of athletic banquets award ceremonies and student/parent advisory councils.

AdministrativeResponsibilities

• Manage calendars appointments mail and phone inquiries for the Athletic Director.
• Maintain well-organized filing systems order supplies and track office inventory.
• Assist with time-sensitive and confidential communications.
• Collaborate with other school offices and assist with workload distribution when necessary.

Knowledge Skills and Abilities:

• Knowledge of website management social media platforms and content creation.
• Exemplary communication skills including effective verbal and written communication.
• Ability to develop implement and manage multiple projects under time constraints.
• Strong organizational skills; ability to prioritize tasks with conflicting deadlines.
• Ability to communicate effectively and professionally with students families and staff.
• Ability to engage in self-evaluation related to leadership performance and professional growth.
• Demonstrated ability to build and maintain cooperative working relationships.

Other Qualifications:

• High school diploma or equivalent required; associate degree preferred.
• Proficiency in Microsoft Office and Google Workspace; experience with PowerSchool preferred.
• Microsoft Office testing will be required as part of the interview process.
• Must hold a valid motor vehicle operators license or have the ability to provide own transportation.
• Must successfully pass a background check as required by Michigan state law.

Additional Expectations:

• Travel to district buildings and professional meetings as required.
• Must be available to work evenings and weekends in both indoor and outdoor environments.
• Exemplary regular and predictable attendance is essential to this position.

APPLICATION PROCEDURE

• Applications are accepted until a position is filled.
• Only applicants who supply the requested documents outlined below and fully complete the application will be considered.
• Faxed mailed and emailed applications will not be accepted.