Assistant Contracts Manager
Assistant Contracts Manager
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Job Description
Starting salary:32255 pro rata per year
Contract type:32255 - 38500 pro rata per year
Band:Grade 3
Location:Longmore House (Edinburgh) the Engine Shed (Stirling) or Fort George
Working Hours:Monday - Friday 35 hours per week
Interviews: To be held week commencing 7 July 2025
The Assistant Contracts Manager role is a new role supporting continuous improvement of contracts management activities within the Operations directorate. You will work alongside the Contracts Manager and colleagues across the business with the aim of maximising contract opportunities ensuring Operations colleagues are equipped and supported in contract delivery. You will be responsible for HES Waste Broker and cleaning contracts capitalising on supplier expertise to achieve HES climate goals.
For more information about the post and information about the team please access the full job description for this post.
Benefits of joining us at Historic Environment Scotland
- Enrolment onto a Civil Service Pension scheme 28% employer contribution
- 25 days annual leave pro-rata (increasing to 30 days after 3 years) 11.5 public holidays
- Reimbursement for relevant professional subscriptions
- Support for further education and personal development
- Study leave for work related courses
- Flexible working hours (where appropriate)
- Free entry to all of our properties (with up to three guests)
- Free entry to English Heritage Manx and Cadw properties
Key Responsibilities of this role
Support the Contracts Manager in the delivery of contract improvement work across Operations.
Encourage collaboration across HES and promote contract management best practice.
Manage contract deliverables and supplier performance across multiple contracts.
Establish and maintain strong supplier and stakeholder relationships to increase value for money.
Work with Waste Broker to maximise the efficiency of waste collection and cleaning services in line with the Climate Action Plan.
Lead on the creation and management of an annual program of recycling audits.
Ensure waste and cleaning contracts are compliant with legislation and our duty of care across all HES waste streams.
Lead on the transition to new cleaning contracts supporting Operations staff on this new way of working and ensuring the contract is utilised to its full potential.
Work collaboratively with the HES Climate Change Team our Green Champions Network and our Waste Broker to harness innovation and understand challenges and opportunities when managing waste across a diverse estate.
Work with Regional Waste Delivery Leads to ensure value is achieved maximising leverage to ensure contract performance.
Ensure duty of care documentation across all waste streams is accounted for and accessible in line with HES Information Management Policy and Procedures.
Coordinate the recharging of on-site partners for waste management services.
Work with suppliers to ensure all reports relating to contract performance are provided when necessary.
Key requirements of the role:
In order for you to be successful in this post we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1200 words) using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life home life education or volunteer experience. Please read our CV and Cover Letter Guidance first before completing.
Essential:
- Experience of contract management
- Good attention to detail
- Experience of negotiation and capable of influencing others
- Ability to problem solve
- Ability to analyse contract performance
- Capable of independently handling tasks while effectively balancing competing demands
- Strong verbal and written communication skills
- Full UK driving licence as the role will involve regular travel to HES locations which may not be accessible via public transport
Find out more aboutdesirableskills and experience in our full job description.
We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age race gender or gender identity religious beliefs marital status sexual orientation disability or neurodiversity. In support of our Gaelic Language Plan we welcome applications from Gaelic speakers.
We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email ator call our Head Office at 0 and speak to a member of our People Team.
Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process therefore you must have current right to work in the UK to be considered for a post.
To submit your application online please read our How to Apply followed by Apply Now button to begin your application
Required Experience:
Manager
Employment Type
Full-Time
