Facilities Coordinator
Facilities Coordinator
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1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Find your next move at JLL and build a fulfilling career
At JLL we value what makes you unique and were committed to give you the opportunity knowledge and tools to own your success. Explore opportunities to advance your career from within whether youre looking to move up broaden your experience or deepen your expertise.
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Exciting Opportunity: Facilities Coordinator
Join JLLs innovative Integrated Facilities Management team as a Facilities Coordinator and become the backbone of our operational excellence! This dynamic role connects you with an industry-leading team thats revolutionizing how facilities are managed. Youll be at the forefront of customer service delivery solving real problems and making tangible improvements to our clients facilities every single day. This is your chance to build valuable skills in a growing field with one of the worlds most respected real estate services firms. The Facilities Coordinator plays a crucial role in managing work orders providing service desk support and assisting with reporting and administrative tasks. This position requires excellent organizational skills attention to detail and the ability to manage multiple tasks efficiently while supporting the Director and facility operations.
Key Responsibilities:
Reporting and Administrative Support:
- Serve as the primary point of contact for facility management needs actively monitoring systems and responding promptly to ensure smooth operations
- Assist the Director with daily weekly monthly annual and special project reporting
- Prepare and compile data for regular management reports
- Support the development of presentations and documents as needed
- Coordinate with managers on routine operations including procurement of supplies vendor management and equipment logistics
Vendor and Contractor Coordination:
- Assist in scheduling and coordinating vendor and contractor activities
- Ensure vendors and contractors meet required performance standards
- Support the procurement of services as needed
Work Order Management:
- Process and prioritize incoming work orders through the CMMS
- Ensure data integrity of all work order information
- Monitor work order status and follow up on completion
- Coordinate with vendors and contractors to schedule and complete work orders
Service Desk Support:
- Serve as the primary point of contact for facilities at the service desk
- Receive and manage calls for work and service requests
- Provide first-level support and escalate issues when necessary
- Maintain clear communication with staff and occupants regarding request status
Financial Management:
- Process purchase orders promptly and accurately in the internal financial management platform
- Assist with monthly accrual reports and help monitor finance trackers
- Support budget tracking and cost control measures
Facility Maintenance and Safety:
- Conduct routine site inspections and assessments
- Ensure compliance with safety procedures and building protocols
- Assist in implementing property risk management programs
- Maintain premises in neat and good working condition
Project Support:
- Assist in coordinating special events and projects
- Support proper scheduling execution and closeout of building projects
- Help monitor project timelines and deliverables
What were looking for:
- A tech-savvy professional with proficiency in MS Office Excel and the ability to customize administrative reports
- Experience with Corrigo is a plus
- Excellent verbal and written communication skills
- Proficiency in CMMS and financial management platforms
- Strong organizational and time management skills
- Ability to work both independently and as part of a team
- Self-motivated with a confident and proactive attitude
- Flexibility and ability to work well under pressure
- Attention to detail and accuracy in data entry and reporting
This role offers an opportunity to contribute to the efficient operation of facilities while developing skills in work order management service desk operations and administrative support for facility management.
If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
Location:
On-site Tuskegee ALJob Tags:
HiringIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
Required Experience:
IC
Employment Type
Full-Time
