Project Coordinator
Project Coordinator
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Job Description
Start here. Grow here.
At AECOM we are currently recruiting for a Project Coordinator to join us at our Dublin office.
Heres what youll do:
Your day-to-day will include but not be limited to the following tasks and responsibilities;
Heres what youll do:
Your day-to-day will include but not be limited to the following tasks and responsibilities:
- Provide support to the Operations team by preparing required monthly reports reviewing weekly utilisation reports reviewing monthly indirect costs and providing general support in managing internal management requirements & document management.
- Assist with Client set up and checking billing entity document management of key business records as appropriate and project set up in WORKBENCH including support with creation of work breakdown structures.
- Work with Project Accountants to ensure project set up is actioned correctly and timely to help identify costs incorrectly booked to project which require transfer and to initiate changes to project status including consideration of final invoices unbilled etc.
- Monitoring the schedule and ensure end dates are updated the creation of project deliverables list and method to monitor & control and with monitoring and administration of change control requests.
- Assist Project Managers in identifying where spend is incurred outside of contract and support in gathering appropriate approvals in line with delegation of authority.
- Liaise with Operational Finance to support regular project reporting.
- Assist in updating billing rates within WORKBENCH as appropriate and liaise with Project Billers to ensure accurate and timely invoicing.
- Review aged debtors report with Project Manager & capture and track actions required.
- Ensure contract documentation is in place for each project & prompt Project Managers monitor adherence to processes regarding interface with legal department/commercial director and assist in the completion of intercompany (ICAs) and sub consultants agreements.
- Provide regular reviews with Project Managers to go through any project issues e.g. remaining contract value against work outstanding gross margin issues adjustments including monthly update of estimates at completion (EAC).
- Diarise Tier 1 reviews at earliest opportunity and prompt PM for completion of required forms.
- Diarise Quarterly reviews as and when needed including attending meetings and actioning identified changes.
- Assist in responding to questions arising from Finance.
- Attend monthly PMA calls and actively participate
- Prepare timely and compliant Delegation of Authority (DoA) submission and associated Work at Risk (WaR)
- Attend monthly performance review calls with Performance Managers / other PMAs.
- Attend debt and unbilled calls having required knowledge of projects to assist with updates for others on the call.
- Monitor unbilled values and follow up with PMs / assist with issuing invoices.
- Follow up any negative Estimate To Completes with PMs.
- Required software:Workbench
Qualifications :
Ready to push the limits of whats possible
Heres what were looking for:
- Work includes some of or all of the following: prepares or proofs correspondence forms spreadsheets or documents schedules meetings.
- Familiar with a variety of the fields concepts practices and procedures.
- Relies on experience and judgment to plan and accomplish more complicated goals. Uses Workbench ABC invoicing OTA (Oracle Time Adjustment) Word Excel PowerPoint Outlook and other programs to accomplish work.
Additional Information :
Interested in the role or curious about life at AECOM Follow us on LinkedIn Facebook Instagram and YouTube to explore our AECOM voices employee stories latest projects and much more!
For further information about the role reach out to the recruiter on LinkedIn Colum Calnan.
About AECOM
AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation benefits and well-being programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.
Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.
We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition who meet the minimum/essential criteria for the role. Please let us know using this email address if you would like to apply through the Disability Confident Interview Scheme.
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
