Association Executive Director
Association Executive Director
Posted on :
06-06-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 85000 - 100000
Vacancy
1 Vacancy
Posted on :
06-06-2025
Job Description
ASSOCIATION EXECUTIVE DIRECTOR
Salary Range: $85000-$100000
GENERAL SUMMARY
As the Executive Director you will serve as the chief staff officer for the Etherio Client -Mile High SHRM- and be responsible for the board of directors for the overall administration and operation of the organization. The Executive Director advises and assists the boards in formulating and implementing strategies objectives and policies to advance the organizations mission. You will lead a designated staff team with the assistance of cross-functional centers of excellence to achieve the clients organizational goals. In this role you will provide direction and project prioritization and serve as the primary liaison with the clients Board of Directors.
This position reports to a Vice President of the Etherio Association Management division and is accountable for achieving client objectives.
ESSENTIAL FUNCTIONS
Board Support and Governance
Board Support and Governance
- Coordinate communications with the Board and Executive Committee including agendas calendars meeting logistics and follow-up requests.
- Ensure proper documentation and fulfillment of executive and board requests.
- Manage board meeting logistics documentation and reporting.
Financial Management
- Provide data and insights for budget preparation and monitor organizational spending.
- Track code and process all expenditures and receivables.
- Invoice sponsors and partners; manage billing coding (deferred revenue credit card and checking accounts) and prepare monthly reports for accounting.
- Collaborate with accounting and leadership to deliver accurate monthly financials; compare actuals to budget in partnership with the Treasurer.
- Set up and manage quarterly Finance Committee meetings.
- Upload financial documents to shared platforms (e.g. Basecamp) and support year-end tax preparation.
Programming and Events
- Manage all logistics and setup for annual conferences and significant events including contracts vendor negotiations and communications.
- Oversee certificate preparation and coordinate volunteer engagement recruitment and program promotion.
- Lead internal reviews and improvements of programming processes.
- Coordinate with sponsors exhibitors speakers and volunteers and manage event documentation and reporting.
- Track analyze and promote sponsorship opportunities; collaborate on event marketing and support all related committee meetings.
Membership and Volunteer Coordination
- Provide support and guidance to membership and volunteer teams.
- Assist managers with program visioning development and strategic planning.
- Equip volunteers with tools and support focusing on engagement and retention.
Sponsorship and Affiliate Relationships
- Act as a liaison for sponsors coordinating communications contracts and sponsor value delivery.
- Oversee billing and invoicing.
- Attend relevant external meetings (e.g. SHRM National) and manage special projects/partnerships.
Marketing and Communications
- Oversee and support communications marketing plans benefit management and the deployment of eBlasts.
- Ensure cohesive messaging across website social media and external campaigns.
- Serve as the associations LinkedIn administrator.
Operational Management
- Lead venue selection pricing negotiation and event logistics including AV layout food and beverage and dcor.
- Ensure timely vendor payments insurance coverage and compliance with organizational policies.
- Organize and document files on shared platforms and support new initiatives.
MINIMUM AND PREFERRED QUALIFICATIONS
- Bachelors degree or equivalent experience
- Advanced degree and/or Certified Association Executive (CAE) highly preferred
- Association Management experience: 5 years or more preferred
- Strong strategic planning skills including program development and project leadership experience
- Demonstrate a sincere and inherent curiosity for the associations mission
- Strategic thinker receptive to new ideas and opportunities with the ability to drive results
- Hands-on budget management skills including budget preparation analysis decision-making and reporting
- Marketing experience with keeping and attracting new members in non-profit organizations
- Excellent oral and written communication and interpersonal skills including presentation skills and networking
- Experience with association management software preferred
WORKPLACE LOCATION REQUIREMENTS
This position is hybrid (working as a combination of remote and Colorado in-office presence) as well as the possibility of being onsite at client and/or event locations. Colorado residency is required.
TRAVEL REQUIREMENTS
Very limited travel
SCHEDULING REQUIREMENTS
Requires flexibility in scheduling such as working evenings and weekends to meet clients events or company needs.
ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
This position is hybrid (working as a combination of remote and Colorado in-office presence) as well as the possibility of being onsite at client and/or event locations. Colorado residency is required.
TRAVEL REQUIREMENTS
Very limited travel
SCHEDULING REQUIREMENTS
Requires flexibility in scheduling such as working evenings and weekends to meet clients events or company needs.
ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
- Must be able to remain either in a stationary position most of the time (such as when working in the office) while also being able to stand and/or move for the majority of the time (such as when executing events onsite).
- Need to lift carry push or drag boxes or equipment up to 30 lbs.
- Frequently moves inside the office to access file cabinets office machinery etc.
- Need to adapt and function in various physical settings (for example conference centers indoor and outdoor spaces).
- Occasionally required to position self in a stooping kneeling or crouching manner.
- Frequently required to use hands or fingers handle or feel objects tools machinery and computers.
- Frequently communicates with others and must be able to exchange accurate information in these situations.
- Frequently computers and other electronic equipment.
- The noise level in the office work environment is usually low to moderate while the environments may be moderate to noisy.
- The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.
About Etherio
At Etherio we have a purpose that drives all we do: We create meaningful partnerships experiences and connections that fuel growth and accelerate success for our clients and those they impact. Every day we deliver creative customer-focused solutions for our corporate and association clients - one meeting event or membership experience at a time.
Whether in-person virtual or hybrid were redefining event experiences. Were also advancing the stories of a diverse set of local national and global associations and nonprofits. In everything we do we start with understanding our clients why. Because we know that its not so much what they do but why they do it that compels people to embrace and engage with products organizations and brands. We create value for our customers by delivering solutions that power relationships at scale.
Etherio nurtures and deepens the capabilities of our people. Here we live our Core Values every day. Whether you work in our office or at another location were also committed to your learning and growth. Our goal is for you to feel empowered to workout loudwith a diverse team of professionals who are learners and teacherstogetherenhancing each others strengths. Our pace of work supports fast learning and freedom to think big.
At Etherio we have a purpose that drives all we do: We create meaningful partnerships experiences and connections that fuel growth and accelerate success for our clients and those they impact. Every day we deliver creative customer-focused solutions for our corporate and association clients - one meeting event or membership experience at a time.
Whether in-person virtual or hybrid were redefining event experiences. Were also advancing the stories of a diverse set of local national and global associations and nonprofits. In everything we do we start with understanding our clients why. Because we know that its not so much what they do but why they do it that compels people to embrace and engage with products organizations and brands. We create value for our customers by delivering solutions that power relationships at scale.
Etherio nurtures and deepens the capabilities of our people. Here we live our Core Values every day. Whether you work in our office or at another location were also committed to your learning and growth. Our goal is for you to feel empowered to workout loudwith a diverse team of professionals who are learners and teacherstogetherenhancing each others strengths. Our pace of work supports fast learning and freedom to think big.
Joining our team comes with perks that support you in your personal and professional journey.
Benefits include:
Benefits include:
- Medical dental vision and more.
- 401(k) with matching.
- Generous paid time off.
- Flexible and hybrid work schedules.
Our approach has scored us many industry awards over our 30-year history including 17 consecutive years on theCMI 25 North Americas Top 25 Meeting & Incentive Companies. As leaders in the industry werealwaysexploring new ways to solve challenges for our clients.
Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.
Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race creed national origin religion age color sex marital status sexual orientation gender identity disability citizenship status or protected veteran status or any other characteristic protected by local state or federal laws rules or you would like to contact us regarding the accessibility of our website or need assistance completing the application process please
Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.
Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race creed national origin religion age color sex marital status sexual orientation gender identity disability citizenship status or protected veteran status or any other characteristic protected by local state or federal laws rules or you would like to contact us regarding the accessibility of our website or need assistance completing the application process please
Required Experience:
Director
Employment Type
Full Time
Key Skills
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