Team Assistant (6-month contract)

Work Location:

Hours:

Line of Business:

Pay Details:

Were committed to providing fair and equitable compensation to all our colleagues. As a candidate we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions including pay details for this role.

Job Description:

Position Summary

The Team Assistant has primary responsibility for all support finance accounting reporting compliance and administrative functions relating to the Mumbai Representative Office. This position will also be responsible for liaising with and escalating any issues to the Director Marketing & Regional Business Management Asia-Pacific.

Overview of activities

• Maintenance and upkeep of the Mumbai Representative Office
• Supporting all finance related matters of the Mumbai Representative Office under guideline outlined by the department and TD Bank
• Supporting all compliance matters of the Mumbai Representative Office under guideline outlined by the department and TD Bank
• Oversee the technology and administrative issues relating to the Mumbai Representative Office

Financial

• Provide general finance / accounting or related operational support as assigned.
• Support to submit all Tax related documents and other regulatory filings in time.
• Liaise with auditors and Finance team to finalize the annual accounts within the prescribed timelines.
• Ensure accounts payable vendor invoices are paid / managed on a timely basis. Keep appropriate accounting records for all such transactions.

Compliance

• Ensure relevant regulatory reporting is managed accurately and within timelines.
• Ensure any compliance related matters with RBI or other regulatory bodies are managed or escalated where required.

Administration

• Primary responsibility of maintenance and upkeep of all facilities in the Mumbai Representative Office.
• Process reimbursement claims expense reports reconciliation and appropriate follow-up.
• Other administrative routine or sundry duties as required (maintain files correspondence employee leave records phone coverage for department technology / IT set up / issues resolution)

• Compiling memos letters presentations and reports as an when required

• Formatting output as directed and verifying accuracy of output to source documents.

• Liaising with both internal and external clients in order to track all relevant information.
• Tracking and ensuring renewals of all subscriptions travel insurance health insurance etc.

• Following policies and procedures outlined by the department and TD Bank

Other activities

• Follow up on responding to remittance inquiries from India banks.
• Assist with periodic annual AML/KYC follow-ups with India banks.
• Follow up on LC / guarantees queries from both India Banks & TDs operations teams.

Who We Are

TD is one of the worlds leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day we deliver legendary customer experiences to over 27 million households and businesses in Canada the United States and around the world. More than 95000 TD colleagues bring their skills talent and creativity to the Bank those we serve and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers communities and colleagues.

TD is deeply committed to being a leader in customer experience that is why we believe that all colleagues no matter where they work are customer facing. As we build our business and deliver on our strategy we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether youve got years of banking experience or are just starting your career in financial services we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs were here to support you towards your goals. As an organization we keep growing and so will you.

Our Total Rewards Package
Our Total Rewards package reflects the investment we make in our colleagues to help them and their families achieve their well-being goals. Total Rewards at TD includes a base salary and several other key plans such as health and well-being benefits including medical coverage paid time off career development and reward and recognition programs.

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development
If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience or you want to coach and inspire your colleagues there are many different career paths within our organization at TD and were committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

If you require an accommodation for the recruitment / interview process (including alternate formats of materials or accessible meeting rooms or other accommodation) please let us know and we will work with you to meet your needs.