Tax Clerk
Tax Clerk
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Job Description
Marion County requires on-site work. Remote work is not available.
GENERAL STATEMENT OF DUTIES
Performs complex clerical/accounting duties requiring thorough knowledge of laws and procedures relating to tax collection; processes and maintains a variety of records and documents; performs related work as required. Includes detailed recordkeeping and considerable customer service at the counter on the telephone by e-mail and/or fax.
SUPERVISION RECEIVED
Works under the direction or supervision of the Senior Tax Clerk or Tax Office Supervisor who sets goals assigns work and reviews performance to insure conformity to departmental and legal requirements.
SUPERVISION EXERCISED
Supervision of other employees is not a normal responsibility of this classification but may act as a lead worker for temporary employees during peak periods.Typical Duties - Duties include but are not limited to the following
- Performs complex clerical/accounting duties requiring thorough knowledge of laws and procedures relating to tax collection; processes and maintains a variety of records and documents; performs related work as required. Includes detailed recordkeeping and considerable customer service at the counter and on the telephone.
- Requires knowledge of tax regulations and procedures tax filing systems and accounts classifications and standard office machines and practices; maintains proficiency in keyboarding skills; operates a calculator and makes arithmetic calculations of a moderately complex nature; communicates effectively in both oral and written form; establishes and maintains effective working relationships with other staff and the public.
- Provides customer service to the public over the telephone and in person by providing information related to property taxes and assessments; answers inquiries computes interest and discounts gives pay-off information and searches records for information.
- Receives and posts payments made via cash or checks; issues receipts; completes daily balance sheet; prepares deposits; reconciles records between FIMS and ORCATS.
- Processes refunds due to overpayments and/or orders received; sets up refund files; contacts affected parties; sets up refund batches; balances records between FIMS and ORCATS; posts refunds to accounts.
Monitors personal property and mobile home status to collect taxes; answers inquiries prepares releases files judgments releases judgments prepares warrants and prepares pay-off notices.
Develops and prepares computerized notices and letters.
Trains temporary employees to process payments maintain records and answer basic taxpayer questions.
Files documents; disposes of documents according to archive guidelines.
Maintains and continually updates addresses and mortgage files.
Enters data into computer system (payments foreclosures bankruptcies refunds other data); completes forms.
Performs general office duties related to answering phones typing making copies filing and distributing mail.
Performs miscellaneous support functions (mailings copy work etc.) Maintains files.
Attends meetings and trainings as required.
- Performs other duties as assigned by the supervisor.
Requirements for the Position
EXPERIENCE AND TRAINING
- Graduation from high school preferably supplemented by courses in general office procedures; AND
- Two (2) years of progressively responsible office experience; including a minimum of one (1) year experience in accounting bookkeeping or cashiering; OR
- Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.
- The finalist for this position will be required to pass a criminal history background check; however conviction of a crime may not necessarily disqualify an individual for this position.
- This assignment is represented by a union.
- This is a full-time position which is eligible for overtime.
- Work Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m. with flexibility depending upon the needs of the department and program.
KNOWLEDGE SKILL AND ABILITIES
Knowledge of: general Oregon property tax regulations and procedures; basic alphabetic and numeric filing systems and accounts classifications; modern office procedures; accounting and bookkeeping practices; and basic cash handling methods and procedures.
Skills to:utilize Microsoft Office software; utilize assessment and taxation software applications; utilize standard e-mail systems; operate standard office machines; manage multi-line phones; keyboard at an acceptable rate; make arithmetic calculations of a moderately complex nature; operate a 10-key calculator efficiently; input information and post payments with a high degree of accuracy and speed; balance cash items; and prepare deposits.
Ability to:communicate effectively in both oral and written form; establish and maintain effective working relationships with other staff and the public; diffuse angry or disgruntled individuals visiting the office; and provide excellent customer service.
PHYSICAL REQUIREMENTS
Stands; sits; moves about the work area; bends forward; stoops; climbs 1 floor of stairs; reaches overhead; lifts and carries up to 20 lbs.; pushes and pulls up to 35 lbs.; moves carts weighing up to 35 lbs.; operates a keyboard; speaks clearly and audibly; reads a 10 pt. font; hears a normal speech level; may have daily or frequent exposure to common chemical elements such as those found in fabrics carpeting building materials paints solvents finishes perfumes fragrances toiletries cleaning supplies office supplies (including toner) animals or animal dander and other organic or synthetic materials or compounds which may produce an allergic reaction to people with chemical sensitivities.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.DOCUMENTS REQUIRED FOR VETERANS PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
- Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.
Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.
- One of the following:
Employment Type
Full-Time
