Administrative Specialist
Administrative Specialist
Posted on :
06-06-2025
Employer Active
1 Vacancy
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Job Description
Were seeking an Administrative Specialist to join our team of collaborative transportation and business professionals who are passionate about making a positive impact on the local community. This role requires someone who is proactive enthusiastic and organized to effectively assist clients and staff alike. The ideal candidate will be attentive invest in building relationships with staff across the company and enjoy new opportunities to learn and grow.
We provide a flexible inclusive and fun atmosphere. Our companywide focus on career development also ensures staff have ample opportunity for skills development growth and mentorship. Join us in person full time and grow your career!
Please review the Responsibilities below.
Office Administration
- Handle requests from and coordinate with office leadership on administrative needs including equipment orders building management and more
- Maintain office calendar and coordinate meetings and office events as requested including food purchases and meeting set-up/clean-up
- Organize the office space to be professional in appearance keeping commonly used areas orderly and supplies stocked as needed
- Manage the kitchen keeping it tidy and stocked with supplies
- Serve as the first point of contact for clients greeting and orienting visitors at our front desk and handle general incoming phone calls
- Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
- Coordinate with administrative staff from other offices and take on some administrative duties from other offices in times of need
Accounting/Project Administration
- Provide basic bookkeeping support including preparation of credit card and petty cash statements and processing of the offices accounts payable expenses and check requests
- Assist with project set-up in our accounting and project management software
- Compile and send monthly project invoices
- Work with project managers to follow up with clients on unpaid invoices
- Assist with the preparation of final proposal deliverables including production and coordinating delivery services
- Organize and produce electronic and hard-copy versions of deliverables for projects and proposals
- Provide other marketing support as needed such as the completion of relevant forms
Qualifications
- 2-4 years of experience working in a professional business environment
- Commitment to high-quality reliable and timely work performance
- Customer service mindsetproactive solutions-oriented with the ability to anticipate needs
- Excellent time management and organizational skillsable to manage multiple tasks and deadlines while maintaining exceptional attention to detail and professionalism
- Eagerness for collaboration with a proven ability to work as part of a team while building and maintaining strong internal and external relationships
- Ability to represent Fehr & Peers and communicate professionally with clients teaming partners and current/potential employees
- Intermediate or advanced experience in office computer software/systems including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired)
- Familiarity with general bookkeeping
- Experience with Vantagepoint (or Vision) or another project management/accounting software is a plus
- Openness to periodically arrive early and leave late to assist with special events
$32 - $38 an hour
Placement within the stated pay range will be determined based upon education experience and qualifications.
Benefit Highlights:
Medical Dental Vision Life and Disability Insurance.
401(k) Plan with matching and profit sharing.
Flexible Spending Accounts.
Commuter Benefits.
Paid Vacation holidays and sick leave.
8 weeks of Paid Parental Leave.
Mentoring and Career Development programs.
Research and Development group participation and more.
Full information about the benefits we offer can be found by visiting our careers page.
EEO:Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds and hire without regard to race color creed religion sex gender identity or expression sexual orientation marital or parental status national origin ancestry citizenship age disability genetic information political affiliation military service or any other characteristic protected by law.
Nondiscrimination:Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency contactHuman Resources.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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