UNIV - Administrative Assistant - Department of Medicine: Division of Infectious Diseases

Job Description Summary

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Job Duties:

35% - Answer telephones greet visitors take accurate messages and serve as a source of information for general infectious diseases Ryan White patients as well as a point of contact for the ID Bone & Joint clinic. Perform general administrative duties as needed such as copying faxing filing and sort/distribution of mail. Provides support for other personnel in the Division as necessary (due to absence) or when necessary as determined by the needs of the Division.

25% - Coordinate patient care with other divisions within the medical center interfacing with the Hospitalist (or other clinical staff/faculty) to ensure that follow-up appointments occur after patient discharge. Obtains medical records from outside providers hospital ERs and clinics on ID transplant patients as need for continuation of care.

15% - Responsible for reviewing new internal referrals and appointment scheduling. Must maintain physician/staff message queue and ensure that responses are timely professional and accurate.

15% - Perform daily administrative activities in support of the faculty members to assist with the coordination of 19 faculty 4 APPs and 5 fellows.

5% - Upload confidential patient files in the electronic medical record (EPIC) and ensures all data is updated and correct.

5% - Serve as back up for maintaining the division academic calendar and faculty call schedules to include data entry into the Simon Web Communications System.

Additional Job Description

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience. Some positions require a valid drivers license and good driving record; or correctable vision of 20/40 in both eyes with or without conventional lenses and physical qualifications in accordance with Federal Motor Carrier Safety Regulations Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches to 15# unassisted. (Infrequent) Ability to lower objects to 15 # from height of 36 inches unassisted. (Infrequent) Ability to push/pull objects to 15 # unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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