Human Resources Coordinator

Department

Human Recourses

Reports to

Manager of Human Resources

Reporting to this position

None

Job Classification

Human Resources

Position Purpose

Coordinates policies and activities of the human resources department in accordance with applicable federal state and local standards and regulations and as directed by the Manager of Human Resources and/or Administrator.

Required Qualifications

1. A high school diploma or an associates degree in human resources or business administration is preferred.
2. Experience with onboarding offboarding and employee benefits is preferred
3. Basic understanding of human resources and applicable state and federal employment laws and practices

Major Duties and Responsibilities

Assists in planning developing organizing implementing evaluating the HR department.

Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws.

Reviews all requests for new or replacement personnel fills requests as approved and arranges interviews appointments etc.

Checks applications and references for prospective employees and arranges for interviews as required or directed.

Maintains job applications for personnel eligible to work in the facility.

Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act as well as the facilitys established policies governing the release of information.

Verifies the employees right to work in this country in accordance with current laws regulations and guidelines obtains the appropriate documentation and is filed in the employees personnel record.

Maintains an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices.

Ensures compliance with current federal and state employment regulations regarding wages overtime work hours workmans compensations etc.

Ensures compliance with hiring/discharge policies and procedures.

Orients new personnel and explains personnel policies procedures payroll procedures grievance procedures etc. as established in the facilitys operational policies and procedures.

Keeps department directors informed of changes in personnel matters accordingly.

Makes written and oral reports/recommendations to the Manager of Human Resources/ Administrator concerning personnel needs problems areas etc. as deemed necessary or appropriate.

Performs administrative requirements such as completing necessary forms reports etc. and submitting them as required.

Conducts employee background checks in accordance with company policy.

Reports any unauthorized attempts to access the facilitys information systems.

Assists in the development and implementation for the recruitment selection and training of competent personnel.

Hires personnel in accordance with the established hiring practices.

Arranges for any pre-employment testing physicals etc. in accordance with company policies.

Processes all new hire personnel information and any change of status data payroll change etc.

Ensures that employees with professional licenses or certifications remain up to date.

Assists with scheduling work hours personnel work assignments vacation schedules etc. as required or requested.

Maintains attendance records and records of counseling warning and other disciplinary action taken against employees.

Terminates employees when necessary ensuring documentation and coordination of such actions with the Department Director and/or Administrator.

Conducts exit interviews and ensures information is placed in the employees personnel records.

Reports any known or suspected fraud to the Administrator.

Creates and maintains an atmosphere of positive emphasis warmth personal interest and calm environment throughout the location.

Follows established safety regulations including fire protection/prevention infection control smoking etc. and assists personnel residents and visitors to do the same.

Promotes teamwork mutual respect and effective communication.

Participates in plans of correction response to an inspection survey and implements any follow-up as designated by the Manager of Human Resources Administrator or designee.

Promotes safe work practices safety rules and accident prevention procedures to prevent employee injury and illness.

Additional Tasks

1. Treats all employees with dignity and respect.
2. Establishes a culture of compliance by adhering to company policies and procedures. Complies with standards of business conduct and state/federal regulations and guidelines.
3. Maintains confidentiality of protected health information including verbal written and electronic communications.
4. Reports noncompliance with policies procedures regulations or breaches in confidentiality to appropriate personnel. Reports any retaliation or discrimination to the Manager of Human Resources Senior VP of People and Culture Administrator or compliance officer.
5. Reports any allegations of abuse neglect misappropriation of property exploitation or mistreatment of patients to supervisor and/or administrator. Protects patients from abuse and cooperates with all investigations.
6. Reports any occupational exposures to blood body fluids infectious materials and/or hazardous chemicals in accordance with facility policy.
7. Participates in all life safety and emergency drills and trainings. Fulfills responsibilities as assigned during implementation or activation of the facilitys emergency plan.
8. Reports work-related injuries and illnesses immediately to supervisor and appropriately documenting work-related injuries and/or entering them in the workers compensation system.
9. Follows established infection control policies and procedures where applicable.
10. As a condition of employment completes all assigned training.

Personal Skills and Traits Desired/Physical Requirements/Working Conditions

1. Reads writes speaks and understands the English language.
2. Ability to read write speak and understand the English language.
3. Knowledgeable of administrative practices and procedures including laws regulations and guidelines pertaining to employment law wage and hours rules labor relations OSHA Privacy Act etc.
4. Must have the ability to act as a liaison between personnel and management.
5. Must be a supportive team member contribute to and be an example of team work.
6. Ability to make independent decisions when circumstances warrant such action.
7. Ability to deal tactfully with personnel patients family members visitors government agencies/personnel and the general public.
8. Must have patience tact and willingness to deal with difficult patients family and staff.
9. Must be able to relay information concerning a residents condition.
10. Must not pose a threat to the health and safety of other individuals in the workplace.
11. Must be able to move intermittently throughout the workday.
12. Meets general health requirements according to company policy including medical and physical exams and checking immunity status to various infectious diseases.
13. Ability to work beyond normal working hours and on weekends and holidays when necessary.
14. Ability to assist in evacuation of residents during emergency situations.
15. Ability to bend stoop kneel crouch perform overhead lifting and perform other common physical movements as needed for the position.
16. May be subject to falls burns from equipment and/or odors throughout the day; encounter reactions from dust tobacco smoke disinfectants and other air contaminants.
17. Subject to exposure to infectious waste diseases and/or conditions which include AIDS Coronavirus Hepatitis B and Tuberculosis.
18. May be subject to hostile or emotional patients family members visitors or personnel.
19. Communicates professionally and often with medical and nursing staff and other departments.
20. Willing to be called-back during emergency conditions.
21. Works in office.
22. Willing to work to task completion in spite of frequent interruptions.
23. Works beyond normal working hours and on weekends holidays when necessary.

Compliance as a Condition of Employment and Performance Appraisal

Agreement to abide by all standards policies and procedures of the company including the companys compliance and ethics program is a condition of employment. Compliance will be a factor in evaluating job performance. Violations including failure to report violations will result in disciplinary action up to and including termination.

This job description is intended to convey the general scope of the major duties and responsibilities inherent in this position. Other tasks not listed here may be assigned by the Manager of Human Resources and/or Administrator. Periodic revision may be necessary to reflect changes in expectations placed on long term care by various governmental agencies. This job description will be reviewed and/or revised annually and as needed.

Individual performance will be evaluated using the following scale:

1. Unsatisfactory: Achieves results which are far less than the standards identified for the performance factors rated.
2. Needs Improvement: Achieves results which are less than the standards identified for the performance factors rated. Exhibits the potential to become a competent performer. May be new to job or need skill development.
3. Meets Standards: Achieves results which meet the standards identified for the performance factors rated. This rating is the expected level of performance.
4. Exceeds Standards: Achieves results which usually exceed the standards identified for the performance factors rated.

Reasonable Accommodation Statement

Consistent with the Americans with Disabilities Act (ADA) it is the policy of Rocky Mountain Care to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment including the application process. If reasonable accommodation is needed please contact the Human Resources Department at or by email .

Equal Opportunity Employer Statement

We are an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.