Executive Assistant VP of HR
Executive Assistant VP of HR
Posted on :
05-06-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
05-06-2025
Job Description
Job Title: Executive Assistant VP of HR
Location: Mississauga ON Hybrid: 2 days in office 3 days remote
Industry: Publicly regulated organization in Ontario s energy and infrastructure sector
Work Hours: Monday to Friday 9:00 AM 5:00 PM (flexible results-oriented)
Salary: $85000 $100000 (some flexibility beyond this for exceptional candidates) full benefits pension 4 weeks vacation
Position Overview
We are partnering with a respected public-sector organization in Ontario s energy industry to recruit an experienced Executive Assistant. This role supports the Vice President of Human Resources and senior HR leadership in a collaborative high-performing environment. If youre proactive tech-savvy and skilled in managing executive-level operations this is an ideal opportunity.
What you ll be responsible for:
Executive Support
Location: Mississauga ON Hybrid: 2 days in office 3 days remote
Industry: Publicly regulated organization in Ontario s energy and infrastructure sector
Work Hours: Monday to Friday 9:00 AM 5:00 PM (flexible results-oriented)
Salary: $85000 $100000 (some flexibility beyond this for exceptional candidates) full benefits pension 4 weeks vacation
Position Overview
We are partnering with a respected public-sector organization in Ontario s energy industry to recruit an experienced Executive Assistant. This role supports the Vice President of Human Resources and senior HR leadership in a collaborative high-performing environment. If youre proactive tech-savvy and skilled in managing executive-level operations this is an ideal opportunity.
What you ll be responsible for:
Executive Support
- Manage calendar scheduling and travel logistics for the VP and HR Directors
- Prepare confidential correspondence reports and meeting summaries
- Act as a gatekeeper and point of contact for internal and external communications
Governance & Board Support
- Coordinate Board HR & Governance Committee logistics including uploading materials to Diligent
- Draft agendas track action items and ensure proper document flow
Administrative Coordination
- Organize meetings (on-site and off-site) including catering and venue booking
- Track key projects deliverables and timelines on behalf of the VP
- Maintain vacation training and attendance logs for the HR unit
- Ensure compliance with corporate policies and coordinate onboarding activities
Finance & Procurement
- Support with credit card reconciliations invoice processing purchase orders and budget planning
- Represent HR in space planning and facility coordination discussions
Technology & Process Improvement
- Use Microsoft 365 (Outlok Excel SharePoint Teams) to drive process improvements
- Embrace new technologies (e.g. AI tools like MS CoPilot to enhance workflow efficiency
What you bring to the table:
- 6 years of experience supporting senior executives ideally within a public sector or corporate setting
- Strong relationship-building skills and excellent judgment in managing confidential matters
- Organized proactive and detail-oriented with excellent time management abilities
- Technically proficient in Microsoft 365; familiarity with Diligent or board software is a strong asset
- Comfortable working independently and collaboratively in a fast-paced dynamic environment
What s in it for you:
- Base Salary: $85000 $100000 (slightly higher for top candidates in rare cases)
- 4 weeks of vacation (starting next year)
- Full health benefits from day one
- Strong Pension plan flex credits for additional vacation
- Hybrid structure: 2 in-office days (Wednesday 1 flexible day) 3 remote days weekly
- Friendly professional HR team with a positive and inclusive culture
- Leadership that values innovation autonomy and collaboration
- Join a reputable organization impacting Ontario s energy future
- Work closely with a highly respected and forward-thinking HR executive
- Thrive in a team culture that supports growth balance and new ideas
- Transit accessible free parking
How to Apply
If this Executive Assistant position sounds like a perfect fit and you are an experienced senior administrative professional please apply immediately and feel free to also send your resume to with a short paragraph on why you feel youd be a great fit. We look forward to hearing from you!
Employment Type
Full Time
Key Skills
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