Business Operations Virtual Assistant - Construction Industry (JBPL)
Business Operations Virtual Assistant - Construction Industry (JBPL)
Posted on :
05-06-2025
Employer Active
1 Vacancy
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Monthly Salary
54000 - 54000
Vacancy
1 Vacancy
Posted on :
05-06-2025
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Responsibilities:
- Maintain timely responses to all client inquiries within 24 hours and proactively follow up when delays occur
- Schedule all jobs minimum 2 weeks in advance considering workloads travel times and resource balance
- Match all supplier invoices to correct jobs within 48 hours of receipt and generate client invoices within 24 hours of completion
- Maintain accurate real-time job costing with all costs properly allocated to achieve 5% net profit targets
- Organize and maintain all required documentation for each job including council forms permits and safety documentation
- Ensure all compliance records are complete and easily accessible for audits
- Coordinate supplier deliveries to ensure correct materials arrive at correct times
- Organize and implement TPP (Trade Practice Program) modules and systems
- Document and create standard operating procedures checklists and training guidelines on an ongoing basis
- Manage email inbox using collaborative mailbox system filtering and responding to communications appropriately
- Generate weekly profitability reports with 100% accuracy
- Support pipeline development and lead qualification processes
Scopes:
- Full ownership of client communication and scheduling coordination across all active projects
- Complete financial operations management including invoicing job costing and profitability tracking
- End-to-end compliance and documentation management for all construction projects
- Implementation and organization of TPP modules and systematic business processes
- Email and communication management using inbox 2.0 collaborative system
- Creation and maintenance of comprehensive SOP library for all business processes
- Weekly reporting and analysis of job profitability and business metrics
- Coordination with subcontractors suppliers and internal team members
- Support for business development activities including lead qualification and pipeline management
- Ongoing system optimization and process improvement initiatives
Requirements
- Proven experience in construction industry operations or similar project-based business environment
- Strong understanding of job costing invoicing and financial tracking systems
- Experience with compliance documentation and regulatory requirements (Australian construction standards preferred)
- Excellent written and verbal communication skills for client interaction
- Proficiency with project management tools CRM systems and collaborative platforms (Trello experience beneficial)
- Strong organizational skills with attention to detail for document management
- Ability to work independently and proactively identify process improvements
- Experience with screen recording tools and SOP creation (Komodo or similar platforms)
- Understanding of construction scheduling material coordination and supplier management
- Familiarity with Australian business compliance requirements and council processes
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
ZR23792JOB
Proven experience in construction industry operations or similar project-based business environment Strong understanding of job costing, invoicing, and financial tracking systems Experience with compliance documentation and regulatory requirements (Australian construction standards preferred) Excellent written and verbal communication skills for client interaction Proficiency with project management tools, CRM systems, and collaborative platforms (Trello experience beneficial) Strong organizational skills with attention to detail for document management Ability to work independently and proactively identify process improvements Experience with screen recording tools and SOP creation (Komodo or similar platforms) Understanding of construction scheduling, material coordination, and supplier management Familiarity with Australian business compliance requirements and council processes Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job ZR_23792_JOB
Employment Type
Full Time
Company Industry
Key Skills
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