Clerical Assistant III

Union: Non Union 
Site: Toronto Western Hospital
Department: Emerygency Medicine
Work Model: Hybrid
Reports to: Administrative Coordinator 
Grade: A0:05
Hours: 21 hours per week
Shifts: Flexible Hours 
Status: Permanent Part-time
Closing Date: June 30 2025

Position Summary

Key Responsibilities:

• Answering emails: Managing incoming and outgoing communication.
• Filing and record keeping: Maintaining organized and accurate electronic records.
• Data entry: Entering information into computer systems.
• General office support: Assisting with expense reimbursements.
• Preparing correspondence: Drafting letters emails and other documents.
• Assisting with projects: Providing support for special projects as needed. 

Qualifications :

• Completion of Grade 12 or recognized equivalent.
• Six (6) months recent related experience.
• Completion of a medical OHIP billing program or recognized equivalent an asset.
• Previous on-the-job computer/word processing and database software experience
• Experience in a Microsoft Office software environment preferred.
• Experience working in a health care environment an asset.
• Good organizational and time management skills.
• Good verbal and written communication skills.
• Good interpersonal and customer service skills.
• Ability to produce work in accordance with Hospital standard.s
• Ability to use good judgment in assessing difficult situations.
• Ability to perform routine work independently.
• General knowledge of processes procedures and standards.
• Knowledge of medical terminology an asset.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Part-time