Legal Secretary Trainee
Legal Secretary Trainee
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$ 56000 - 67000
1 Vacancy
Job Description
Summary
A Legal Secretary Trainee works closely with supervisor and experienced Legal Secretaries for training and development opportunities to grow in understanding and ability to perform various clerical and administrative tasks for attorneys in a law firm environment. Position coordinates and follows effective office procedures and efficient work flows establishes and maintains harmonious working relationships with both internal and external clients while adhering to firm policies and procedures.
Duties and Responsibilities
- Type format edit and finalize documents including correspondence charts motions briefs pleadings exhibits contracts memoranda etc. using MS Office applications
- Proofread all work to ensure proper formatting spelling and grammar
- Input edit and finalize attorney daily time through InTapp billing system; ensure accuracy of input and required hours entered daily
- Prepare and submit expenses and invoices for payment; submit check requests as needed
- Coordinate travel arrangements including air hotel and car service for attorneys; maintain travel expenses
- Receive screen and transmit telephone calls conference calls and messages to attorneys clients and staff
- Process incoming and outgoing mail and deliveries; distribute promptly upon receipt
- Coordinate conferences meetings and appointments for attorneys and clients including conference room scheduling and catering
- Establishes and maintains paper and electronic files in compliance with current Firm policies
- Collaborate with departments across the Firm in order to complete required tasks within the role by using appropriate resources
- Perform a variety of clerical and administrative functions including expense reports photocopying printing binder assembly transcribing and revising digital audio etc.
- Operates office equipment including PCs printers phones copiers scanners and facsimiles
- Cover other desk assignments when needed and offers assistance to others on the team in order to meet Firm and client needs
- Perform other duties as assigned
Salaries vary by location and are based on numerous factors including but not limited to the relevant market skills experience and education of the selected candidate. If an estimated salary range for this role is available it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at
Target Salary Range
Qualifications
To perform this job successfully an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge skill and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
- High school graduate or equivalency; some college preferred
- Proficiency in Microsoft Office applications with high aptitude for learning new software and systems
Preferred:
- Professional services industry experience
- Ability to accurately type 50 words per minute
- Tech savvy likes to learn and work with technology
Other Skills and Abilities:
The following is also required of the successful candidate:
- Superior written and verbal communication skills
- Strong attention to detail
- Excellent organizational and time management skills
- Self-starter who takes initiative; shows ownership and commitment to the position
- Ability to work independently and within a team environment
- Ability to preserve confidentiality and exercise discretion
- Ability to work under pressure; manage multiple projects with competing deadlines and priorities
- Ability to develop proficiency in legal and administrative applications that support Firm operations and client work
- Eager and willing to learn new skills
- Reliable with strong work ethic
- Professional appearance and ability to speak comfortably and professionally with attorneys staff clients and vendors
- Excellent customer service
Sidley Austin LLP is an Equal Opportunity Employer
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Required Experience:
Intern
Employment Type
Unclear
