Recordable Documents Examiner Trainee
Recordable Documents Examiner Trainee
Posted on :
05-06-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 43721 - 58968
Vacancy
1 Vacancy
Posted on :
05-06-2025
Job Description
CAREER DESCRIPTION
- RECORDABLE DOCUMENTS EXAMINER TRAINEEThis position is scheduled to receive salary range increases on the following dates:Effective June.00% increaseSalary may be negotiable within the range listed above based on position requirements and successful candidates qualifications subject to appropriate authorization.OPEN TO THE PUBLICThis recruitment is being held to establish an open eligible list to fill current and future vacancies within Clerk-Recorder. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.DEADLINE TO APPLYQualified applicants are encouraged to apply immediately as the recruitment will close on
TUESDAY JUNE 10 2025 at 11:59 PM (PST).
ORANGE COUNTY
Whether its manicured beach towns or celebrated theme parks all framed by oceanfront towns and luxury yachts Orange County is commonly known as The OC and stands out as one of the states most iconic destinations. With a population of over three million residents Orange County is the sixth largest county in the United States. Residents enjoy over 42 miles of pristine beaches three major harbors vast wilderness parks beautiful nature preserves and approximately 402 miles of riding and hiking trails. The OC is a destination region rich with top-notch universities and colleges some of the highest quality public and private schools in the nation many corporate headquarters and technology firms and four international airports within an hours drive. Many world-class meeting and entertainment venues convention centers and some of the states most popular attractions such as Disneyland and California Adventure Resorts Knotts Berry Farm and major sports franchises including the Anaheim Angels Baseball Anaheim Ducks Hockey the U.S. Mens National Volleyball Team and the 2012 Olympic Games Silver Medal winning U.S. Womens National Volleyball Team call the OC home. Orange County embraces vibrant historic and diverse neighborhoods and welcomes millions of visitors per year truly making it where the world comes to live work and play.
Clickhere to learn more about the County of Orange.
CLERK-RECORDER
The Clerk-Recorder Department is responsible for issuing handling and safeguarding a variety of public records including property records marriage licenses and birth and death certificates. They are also in charge of overseeing the Orange County Archives which is the main repository for historical property documents and vital records.
Clickhere to learn more about the Clerk-Recorder Department.
THE OPPORTUNITY
The Recordable Documents Examiner Trainee is the entry level class of the Recordable Documents Examiner Series. The Recordable Documents Examiner Trainee will receive training to examine and index wide variety of documents from title companies attorneys and the public to determine acceptability for public recordation as well as calculate and receive fees for document recordation. The incumbent will work within the constraints of specific deadlines and time frames examining and correctly determining recordability of documents by referring to guidelines and procedure manuals for complex or unusual documents.
MINIMUM QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will have one (1) year of experience receiving examining and processing a large volume of real property or other legal or financial documents.
In addition the ideal candidate will possess professional work knowledge and experience in the following core competencies:
TECHNICAL EXPERIENCE TECHNICAL KNOWLEDGE- Understanding of State Codes and familiarity with laws and regulations relating to recordable documents or other legal or financial documents
- Knowledge of principles practice and legal terminology related to document recording examining and filing issuing ofspecific official records
- Experience with the processes and practices ofreceiving examining and issuing official documents and records
- Experience in cashiering handling payments providing change and automated cashiering systems
- Working collaboratively with team members to achieve objectives
- Thriving in a fast-paced environment with changing priorities
- Soliciting feedback and adjusting requests to fit into business improvement
- Identifying evaluating and resolving issues as they arise using decision-making abilities and technical expertise
- Developing solutions proposing solutions achieving measurable results and implementing best business practices
- Exercising discretion and some amount of independent judgment in performing job duties
- Making strategic judgments
- Investigating analyzing and resolving complex document matters
- Communicating effectively and professionally both verbally and in writing with internal and external parties
- Responding courteously and efficiently to customer service requests in person over the phone or through email
- Generating consensus and collaborative relationships to bring about efficient and effective outcomes
Please clickhere to learn more about the minimum qualifications for the Recordable Documents Examiner Trainee classification.
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.
Online Assessments (100% Weighted)
Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step.
Veterans Employment Preference Policy (VEPP)
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here(Download PDF reader)to review the policy.
Based on the Departments needs the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedures
Eligible List
Once the assessment has been completed HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Please note: The information you provide on your application and/or response to the supplemental questions may be used as a scoring device so please be thorough and complete in your response. See Resume is not a qualifying response and will not be scored in lieu of the required information. ADDITIONAL INFORMATION
EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the site. Please check your email folders including spam/junk folders and/or accept emails ending with and . If your email address should change please update your profile at.
FREQUENTLY ASKED QUESTIONS:
Clickhere for additional Frequently Asked Questions.
For specific information pertaining to this recruitment please contact Sam Apraku at or atEEO INFORMATION
- Orange County as an equal employment opportunity employer encourages applicants from diverse backgrounds to apply.
Required Experience:
Intern
Employment Type
Full-Time
Key Skills
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