Project Services Administrator
Project Services Administrator
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Job Description
At GHD we dont just believe in the power of commitment we live and breathe it every day.
Thats why we pledge to empower all of our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners we respond to some of the most complex challenges facing our planet today.
See where your commitment could take you.
Our pledge to you
Join GHD
Thats the #PowerOfCommittment
At GHD we dont just believe in the power of commitment we live and breathe it every day.
Thats why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. Well help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.
Together with your colleagues clients and partners youll make an impact that is felt by all. See where your commitment could take you.
Who are we looking for
We are hiring a Project Services Advisor to be responsible for the accuracy and integrity of project data in all Management Information Systems and maintaining timely production of external client invoicing. This position analyzes projects financial performance and provides support to Project Managers Directors and Finance Manager to promote the financial success of projects
Working with an energetic and high performing team this position offers a variety of work and will see you involved in:
Client Invoicing:
- Distribute Prebills to Project Managers
- Preliminary review of prebill and communicate with PM
- Review/Input unit pricing data as required
- Produce accurate and timely client invoices (internal and external) based on contract/agreements
- Ensure all required backup documentation accompanies client invoices
- Mail/Email or upload all client invoices on various platforms when required
- Promote and establish point of contact with clients accounting staff on invoicing matters
- Archive client invoices
- Document invoice acknowledgements iConnect/BST Support
- Initiation of project setup form (PSF)
- Assist with W-9 Tax Form requests
- Document filing and linking in project sites
- Review project set-up to ensure accuracy related to contract/client authorization
- Review draft contract for invoicing terms project costing and other financial specifics such as retention/retainer budget allocations charge rates or multipliers unit pricing etc
- Update/maintain client billing information and requirements as needed for invoicing
- Project financial data review analysis of Budget & Backlog maintenance
- Review and maintain proper project costing for revenue recognition
- Reconcile project data and inactivate in BST
- Tracking unbilled effort clearing variances and addressing labor multiplier based on Project Labor Terms
Accounts Receivable:
- Assist Accounts Receivable Specialist by providing billing data when necessary
- Assist Project Managers with collection calls on outstanding debts
- Update collection notes in BST when received
General Support
- Perform internal project progress analysis and reporting
- Assist Project Managers/Directors with review tracking and updates of specific Key Performance Indicators
- Document filing support in BST iConnect and Network Folders
- Account inputs and maintenance for clients and vendors in Salesforce
- Assist with subcontract contracting and vendor prequalification
Qualifications:
- Minimum of ten years accounting experience preferably with a professional services firm
- Minimum of five years experience with invoices cost estimate spreadsheets and timesheets
- Proficient in Microsoft Office Suite including MS Word MS Excel MS Outlook Adobe Acrobat
- Must have excellent verbal and written communication skills
- Strong editing/proofreading skills
- Ability to work independently as well as with others
- Excellent interpersonal skills and ability to prioritize multiple
#LI-KM1
Salary Range: $41.36 - $62.03 an hour based on experience.
Take on some of the worlds toughest challenges - with everyone at GHD backing you every step of the way.
Well give you control over your career empower you to find innovative solutions and help you create a lasting impact.
See where your commitment could take you with GHD.
As a multicultural organization we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race color religion genetic information national origin sex (including same sex) sexual orientation gender identity pregnancy childbirth or related medical conditions age disability or handicap citizenship status service member status or any other category protected by federal state or local law.
Required Experience:
Unclear Seniority
Employment Type
Contract
