Office Manager
Office Manager
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1 Vacancy
Job Description
As a part of the global industrial organization Marmon Holdingswhich is backed by Berkshire Hathawayyoull be doing things that matter leading at every level and winning a better way. Were committed to making a positive impact on the world providing you with diverse learning and working opportunities and fostering a culture where everyones empowered to be their best.
- Train and lead Office Coordinator to provide administrative support for plant operations teams.
- Maintain customer relationships and provide updated information as requested.
- Provides support to the Quality Department with auditing submitting and sending documentation to customers.
- Enter car completions in applicable systems based on information from quality.
- Provide required reports to local management
- Manage disposition requests and creation of waybills including updating shop scheduling tool
- Enter and update scheduled release dates (SRD) and update daily car status in internal and external systems.
- Communicate indirectly with customer contact if appropriate
- Upload Billing Repair Card (BRC) into customer websites.
- Release and invoice completed cars. Obtain and track approvals.
- Ensure car files are easily accessible and processed as required.
- Create credit memos as necessary
- Track storage cars daily rate for storage and monthly storage invoices and provide to applicable customers.
- Ensure all job cards are processed to allocate direct and indirect hours to the appropriate car/activity. Ensure changes to work center are up to date. Act as backup to CSR as needed.
- Primary contact for internal and external customer service representative and sales
- Manage demurrage
- Manage Purchasing Card
- Be willing to assist on off shift as needed
- Prioritize invoicing
- Be responsive to customer communications
- Work responsibly and efficiently with limited supervision/direction
- Think outside the box
- Be willing to take on other tasks and support all areas of operation
- Multitask with good problem-solving skills and offer solutions to problems
- High School Diploma required; College degree preferred
- Minimum of 2-4 years of related work experience in a lean manufacturing/repair environment
- Excellent written and verbal communication skills
- Detail-oriented with excellent organizational and time management skills
- Ability to supervise a small group of clerk(s) and coordinate to accomplish daily tasks
- Proficient with Microsoft Word PowerPoint and Excel
Following receipt of a conditional offer of employment candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.
We are an equal opportunity employer and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process please email your request to and please be sure to include the title and the location of the position for which you are applying.
Required Experience:
IC
Employment Type
Full-Time
