NB-FT-Administrative Assistant I-Park Maint forestry
NB-FT-Administrative Assistant I-Park Maint forestry
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Salary: $45985
POSITION SUMMARY:
Provide high-level support to the Division of Facilities & Grounds Forestry regarding office management customer service and best industry practices and opportunities.
As a leader and employee of the City of South Bend you are called upon to serve in a manner that supports Our Core Values: Excellence Accountability Innovation Inclusion and Empowerment as you carry out our primary employee expectations: Champion Values & Organizational Pride Champion Operational Excellence Make Sound Decisions Embrace Coaching and Accountability Communicate with Excellence Value Diverse People and Perspectives Embrace Personal Development Exhibit a Positive Attitude and Own Your Health Wellness & Safety.
SUPERVISION EXERCISED:
Not applicable
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Serves as a representative of the City of South Venues Parks and Arts Department demonstrating a positive attitude and progressive actions by displaying professionalism courtesy and appropriate tact and discretion in all interactions with the other employees and the public.
Answers telephones entering all calls into call management/work orders system
Handles correspondence for Urban Forester.
Makes inquiries edits and updates files.
Records daily/monthly statistics.
Assists with completing purchase orders and gold claims following the Citys policies.
Records all payments receipts and income.
Handles filing of extensive paperwork and records
Address questions from the public and 311 operators and guide Facilities & Grounds forestry employees regarding administrative issues.
Handle all related secretarial duties including coordinating with 311 and other departments.
Prepare and maintain multiple worksheets and reports for monthly reporting.
Schedule meetings and set reminders for Forestry meetings.
Contact and follow up on other tasks assigned to IT and Analytics to maintain Facilities & Grounds Forestry computers and multi-function office equipment.
Maintain and research continued education opportunities and new performance improvement methods.
Call underground utilities at 811
Other tasks as assigned.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
Perform other duties and assume other responsibilities as apparent or as assigned.
Employment Type
Full-Time
